Senior Supply Chain Officer at Medecins Du Monde

Location: Borno

Specific Responsibilities

• Ensuring all the procurement processes are in line with MDM manuals;
• Effective and efficient support to programs’ needs;
• Procurement of all goods and services for the Project;
• Track all orders, purchases and deliveries;
• Oversight of all purchase and service contracts to ensure MDM' interests are protected;
• Any other duties relating to the nature of the job as requested by the Supervisor;
• Regularly contract status reports and updating of Contracts Database;
• Work to ensure contract terms are observed by contractors, constantly making follow ups and providing necessary amendments for contracts;
• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to MDM and to not jeopardize its humanitarian mission;
• Responsible for local purchasing of goods for the mission, upon instruction and under the supervision of the MDM Purchasing procedures
• Purchase goods ensuring the optimum price/quality ratio on the market;
• Collecting quotations and checking prices for purchase of goods, medical equipment; services, and work
• Ensure that the suppliers fill in all receipts/invoices for mission purchases correctly;
• Ensure the delivery of all purchased items to the requester, collect the proof of delivery and proceed to the validation of the invoices by the Logistic coordinator and Admin.
• Ensure the implementation of supply procedure according to MDM procedures
• Monitor the supply, the deadlines, delivery dates;
• Ensure that all purchases are done by following the financial plan, cash forecast;
• Check the Purchase dossier before sending for validation to ensure they comply with MDM procurement procedures;
• Update the purchase follow up, and share it once a month;
• Anticipate the supply activities related to projects and convey to purchaser on time
• Participate in project procurement plan of the mission
• Provide technical support on supply chain management and procedure  to the base log supply assistant.

Administrative:

• Ensure proper filling of the procurement dossier
• Submit a monthly report
• Work closely and in a supportive manner with MDM Program staff members
• Scan the procurement files and upload them in the SharePoint on monthly basis

Qualifications and Competence/Skills

• B.Sc. Degree in Logistics, Procurement, Supply Chain Management or any relevant Business field
• Minimum 5 years of experience at national level project implementation position in a humanitarian / recovery context;
• Experience in working in complex and volatile contexts;
• Substantial knowledge of standard logistics procedures and practices
• High level of computer literacy. Especially excellent MS Excel/Word skills.
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Good level of English, written and spoken, mandatory
• Capacity to adapt to basic living conditions;
• Ability to put up with job pressure;
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills.

Key working Relationships:

• Health Coordinator, Medical Supervisors, Technical Advisors
• Program Teams
• MoH and PHCs
• Contractors.

Others:

• Be flexible in performing his/her duties
• Perform other additional duties on request of his supervisors
• Inform immediately the security focal point in case of any security problem