Accounts Officer at Anadach Consulting

Reports directly to: The Head of the Accounts and Administration Department

The Role

• The accounts officer will be responsible for managing the financial bookkeeping of the clinic, process invoices, record payments, and track expenses of the organization.

Objectives of the Job

• Manage the financial bookkeeping of the clinic daily.
• Attention to detail is paramount. Each expense must be cross-checked with the corresponding invoice, to ensure that the billing is accurate.
• Send bills to customers; processes refunds; interacts with collection agencies on past-due accounts; and, works to resolve billing disputes.

Key Responsibilities

• Weekly Bank Reconciliation
• Maintain the store which includes but is not limited to, stocking of operational materials and supplies, inventory control and records, purchasing, and related duties as required.
• Record invoices, payments and track expenses of the organization
• Process invoices and payments for services rendered with proper authorisation
• Review bills and claims for accurate information.
• Plan and execute tasks that include receiving, inspecting, returning, unloading, shelving and arranging items purchased and checking for disposal of expired goods.
• Prepares cover letters for bills, bill packaging and presentation for approval prior to distribution.
• Distribute bills and hard copies of medical reports to clients with retainership agreement.
• Ensure bills delivered are acknowledged by client recipient and pick up cheques for earlier bills.
• Deposit cheques into the appropriate bank accounts.
• Keep records of items purchased for inventory control, assure proper stock levels, and log the information on the reporting software (INSTA)
• Administer and process all petty cash transactions following the clinic policies and procedures.
• Collates a summary of operational accounts expenditure before reimbursement is made.
• Maintain the petty cash float and prepare reimbursement claims on a weekly basis.
• Receives and deposit all cheques and cash collected from external/internal clients and prepare vouchers related to various revenues and expenses Receive memo/invoices from the administration department and raise/release cheques to the administration officer or the appropriate channel for execution.
• Read, interpret, and carry out written and oral instructions
• Process remittance of withholding taxes, pensions and NIL returns to both FIRS and LIRS as applicable.
• Perform other related duties as assigned