Finance Coordinator (M/F) at Medecins Du Monde

Location: Based in Maiduguri, Borno with regular movements to Damboa base
Status: Full time
Start Date: As Soon as possible

Job Description

• Under the responsibility of the general coordinator, you will support the management of an approximate four million euros yearly budget involving three institutional donors (ECHO, OFDA and GMOFA) funding the Nigeria mission.

Responsibilities
Financial Organization:

• Develop and implement the financial procedures and guidelines related to the mission
• Ensure internal financial procedures, systems, policies and controls are applied and complied with throughout the operations by all staff
• Prepare financial reports and donor budgets
• Monitor overall budget consumption according to donors’ constraints and update regularly the budget follow-up tool
• Supervise the overall recruitment and training of the finance department staffs
• Ensure MdM compliance with tax laws and if necessary, improve the procedures and rules
• Ensure MdM salary payments are in line with Nigerian Labour and are completed in an accurate and timely manner in coordination with the HR department
• Prepare, organise and supervise audits at field level, with the support to the headquarter
• Ensure a harmonized financial organization and ensure accurate documentation of all financial transactions

Coordination and Representaiton:

• Coordinate closely with the HR Coordinator on all HR matters
• Provide financial information to the coordinators both proactively and on request in order to monitor the project
• Ensure the representation of MdM in front of donors when required by the General Coordinator
• Liaise with INGO Finance Directors in-country and actively participate in interagency coordination meetings

Partnership Monitoring:

• Provide strong oversight to MdM local partner activities, including compliance with donor regulations
• Provide capacity building to MdM local partner in Nigeria to ensure full understanding of the financial responsibilities
• Ensure the proper electronic archiving of the partners' financial reports and accountancy

Treasury and Accounting:

• Responsible for the cash provision and safe management between the different programs and bases.
• Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to the HQ
• Ensure that payments are made in a timely and secure manner across all the country operations
• Responsible for the soft accountancy of all sites for both accounting & donor allocation.
• Coordinate the closure of monthly accountancy in coordination with the HQ

Team Management:

• Supervise the overall recruitment and training of the finance department staffs
• Participate in the recruitment process of the staff under your direct responsibility
• Supervise the finance team in line with MdM Nigeria HR policies and procedures
• Support and provide advice to the finance team and to other departments to ensure full understanding of their responsibilities regards finance management
• Provide regular evaluation to the team under your responsibility
• Take disciplinary measures when appropriate

Communication, Reporting and Capitalisation:

• Prepare financial budgets (proposal and reports) for the donors based on the needs identified by the other departments
• Contribute to the financial part of the Country Monthly Report
• Participate to the weekly coordination meeting
• Ensure that copy or originals of all legal documents and contracts are sent timely to MdM headquarters

Profile

• Experience of 4-5 years minimum in a similar position
• Experience in multi-donors’ budgets and multi-countries grants
• Training and capacity-building experience
• Excellent Excel skills, knowledge of Saga is an asset
• Ability to work under a minimum of supervision
• Capacity to take initiatives
• Organizational skills, rigor
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Team spirit
• Ability to work in an unstable and volatile context   
• Languages: fluent English, knowledge of country languages such as Hausa or French would be an asset
• You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

Conditions of Employment

• Salary: 2817 euros
• Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation…)