Assist Executives daily: schedule meetings, organize projects, provide administrative support to the organization’s executive team. Ensure Executives are prepared for all meetings and logistics are arranged to optimize time.
Updates job knowledge by participating in educational opportunities; reading professional publications.
Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making.
Plan, schedule and coordinate meetings and all associated logistics, department and off-site meetings, external group other events.
Coordinate travel arrangements for the Executives and process expense reports.
Maintain confidentiality of all appropriate communications and documentation.
Provide administrative assistance for the office to include filing, scanning, drafting letters, data entry and other duties.
Assist with preparing and processing reports.
Establish hard copy and electronic files as required.
Required Qualifications, Skills, and Experience
Minimum Qualification: Bachelor's degree.
Preferred Experience: 3+ or more years relevant administrative experience in an executive support/role at a high corporate level. Prior C-suite support is preferred.
Prioritizes tasks and meets deadlines with minimal supervision. Strong problem solving.
Independently explores and learns about the company, the role and how to get things done in a complex environment.
Strong team player. Collaborates well with other staff. Willing to chip in and help in other areas.
Experience and skill creating and organizing presentations and reporting for executive audience.
Excellent organizational and planning skills with attention to detail.
Strong organizational and time management skills to stay on top of time sensitive projects and urgent requests, requiring a high level of flexibility and ability to execute quickly.
Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
Effective verbal and written communication skills.
Communicates openly and directly. Adjusts communication to level of audience. Responds professionally.
Ability to handle highly confidential and technical material.
Ability to work efficiently and handle multiple projects and tasks concurrently, in a fast-paced environment.
Proficient PC skills to include Microsoft applications Outlook, Excel, PowerPoint, Word and other business enterprise systems
Takes initiative to learn new systems and stay current in area of expertise.
Knowledge of general office procedures e.g., filing, correspondence, scheduling, expenses, calendar
Must be neat.
Method of Application
Candidates should send their CV to: email@example.com using the Job title as the subject of the mail.