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  • Executive Assistant at Amazuma Services Limited

  • Posted on: 30 August, 2019 Deadline: 15 September, 2019
  • View Jobs in Engineering / Technical View All Jobs at Amazuma Services Limited
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  • Amazuma Services Limited is a medium telecommunications engineering and oil and gas servicing company committed to providing zero down time on telecommunications facilities and network transmission.

    Executive Assistant

     

    Responsibilities

    • Assist Executives daily: schedule meetings, organize projects, provide administrative support to the organization’s executive team. Ensure Executives are prepared for all meetings and logistics are arranged to optimize time.
    • Updates job knowledge by participating in educational opportunities; reading professional publications.
    • Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making.
    • Plan, schedule and coordinate meetings and all associated logistics, department and off-site meetings, external group other events.
    • Coordinate travel arrangements for the Executives and process expense reports.
    • Maintain confidentiality of all appropriate communications and documentation.
    • Provide administrative assistance for the office to include filing, scanning, drafting letters, data entry and other duties.
    • Assist with preparing and processing reports.
    • Establish hard copy and electronic files as required.

    Required Qualifications, Skills, and Experience

    • Minimum Qualification: Bachelor's degree.
    • Preferred Experience: 3+ or more years relevant administrative experience in an executive support/role at a high corporate level. Prior C-suite support is preferred.
    • Prioritizes tasks and meets deadlines with minimal supervision. Strong problem solving.
    • Independently explores and learns about the company, the role and how to get things done in a complex environment.
    • Strong team player. Collaborates well with other staff. Willing to chip in and help in other areas.
    • Experience and skill creating and organizing presentations and reporting for executive audience.
    • Excellent organizational and planning skills with attention to detail.
    • Strong organizational and time management skills to stay on top of time sensitive projects and urgent requests, requiring a high level of flexibility and ability to execute quickly.
    • Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
    • Effective verbal and written communication skills.
    • Communicates openly and directly. Adjusts communication to level of audience. Responds professionally.
    • Ability to handle highly confidential and technical material.
    • Ability to work efficiently and handle multiple projects and tasks concurrently, in a fast-paced environment.
    • Proficient PC skills to include Microsoft applications Outlook, Excel, PowerPoint, Word and other business enterprise systems
    • Takes initiative to learn new systems and stay current in area of expertise.
    • Knowledge of general office procedures e.g., filing, correspondence, scheduling, expenses, calendar
    • Must be neat.

    Method of Application

    Candidates should send their CV to: hradvertizer@yahoo.com using the Job title as the subject of the mail.

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