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  • Request for Quotation (RFQ) - “Supply, Delivery and Setting-up Of Office Furniture “ at Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN)

  • Posted on: 21 August, 2019 Deadline: 30 August, 2019
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  • The Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN) is a non-governmental, non-profit making coalition, made up of organizations with a shared vision to transform Nigeria into a country where every citizen has food and is nutrition secured. This is pursued by engaging government and non-state actors to raise awareness, sustain commitment and actions to effectively tackle malnutrition in Nigeria.

    Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN) is requesting interested and qualified companies that meet below requirements to submit the required documents for registration as vendors. The intent of this publication is to identify and employ the services of qualified and credible vendors that would be engaged for the supply, delivery and setting up of Office Furniture for the organization, based on meeting up with criteria required for the service.

    Request for Quotation (RFQ) - “Supply, Delivery and Setting-up Of Office Furniture “

     

    Quotations must be packaged in sealed envelopes, addressed and submitted to the Procurement Unit of CS-SUNN at Plot 203 Cadestral Zone B02, Off Oladipo Diya way (Beside Concordia Apartments), Durumi, Abuja, FCT not later than 12:00 Noon on Friday 30th  August 2019.

     It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline.  Quotations that are received by CS-SUNN after the deadline indicated above, for whatever reason, shall not be considered for evaluation.

    Please take note of the following requirements and conditions pertaining to the supply of the abovementioned provision of goods/services:

    Delivery Terms            Full delivery before 100% payment

    Exact Address/Delivery Location/s (identify all, if multiple): Civil Society-Scaling Up Nutrition in Nigeria (CS-SUNN) National Secretariat,

    Flat 4, Plot 203, Cadastral Zone BO2, off Oladipo Diya Way, (beside Concordia Apartments), Durumi District, Abuja

    Latest Expected Delivery Date and Time  (if delivery time exceeds this, quote may be rejected by CS-SUNN):  10 working days after contract agreement by signing Purchase Order

    Preferred Currency of Quotation: Local Currency : Nigerian Naira (NGN)

    Value Added Tax on Price Quotation: Must be EXCLUSIVE of VAT and other applicable indirect taxes

    After-sales services required:   -Warranty on Parts and Labor for a minimum period is  required

                                                                -Technical Support

    In case of a consortium, submit the statement that the suppliers will cooperate on the project implementation. If the consortium is offered the contract for professional services by the CS-SUNN, submit the contract between the suppliers that defines the legal entity responsible for contact with the CS-SUNN, prior to signing the contract for professional services with the CS-SUNN.

    10. Period of Validity of Quotes starting from the Submission Date: 30 days     

    ·       In exceptional circumstances, CS-SUNN may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ.   The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation.

    11. Payment Terms:100% payment upon satisfactory receipt and confirmation of  status of goods/services by CS-SUNN

    12. Evaluation Criteria

    Technical responsiveness/Full compliance to requirements and lowest price

    Full acceptance of the PO/Contract General Terms and Conditions

    Others N/A

         13.   CS-SUNN will award to: One or more Supplier

         14.   Type of Contract to be Signed:Purchase Order

         15.   Special conditions of Contract: Cancellation of PO/Contract if the delivery/completion is     

                delayed by 15 days

         16.   Conditions for Release of Payment    

                Passing Inspection

    Complete Installation

    Passing all Testing

    100% upon satisfactory receipt and confirmation of  status   of goods/services by CS-SUNN

    Written Acceptance of Goods based on full compliance with  RFQ requirements

         17.   Annexes to this RFQ  

    Form for Submission of Quotation (Annex 1)

    General Terms and Conditions / Special Conditions (Annex 2)

    Any delay in CS-SUNN’s response shall be not used as a reason for extending the deadline for submission, unless CS-SUNN determines that such an extension is necessary and communicates a new deadline to the Proposers.

    Services offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of CS-SUNN requirements.

    The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected.  Any offer that does not meet the requirements shall be rejected.

    Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by CS-SUNN.  The unit price shall prevail and the total price shall be corrected.  If the supplier does not accept the final price based on CS-SUNN’s re-computation and correction of errors, its quotation will be rejected.
    After CS-SUNN has identified the lowest price offer, CS-SUNN reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than CS-SUNN’s own estimated cost if sourced from its own freight forwarder and insurance provider.

    At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by CS-SUNN after it has received the quotation.   At the time of award of Contract or Purchase Order, CS-SUNN reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

    Any Contract that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of CS-SUNN herein attached as Annex 3.

    CS-SUNN is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.

    Please be advised that CS-SUNN’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can forward your grievances to: procurement@cs-sunn.org copying info@cs-sunn.org.

    CS-SUNN encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to CS-SUNN if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.

    CS-SUNN implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against CS-SUNN, as well as third parties involved in CS-SUNN activities

    Thank you and we look forward to receiving your quotation.

    Annex 1

    FORM FOR SUBMITTING SUPPLIER’S QUOTATION[1]

    (This Form must be submitted only using the Supplier’s Official Letterhead/Stationery[2])

    We, the undersigned, hereby accept in full the CS-SUNN General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of CS-SUNN as per RFQ Reference No. CS-SUNN/2019-08/0001:

    TABLE 1 :  Offer to Supply, Deliver and Fix/Set-up Office Furniture items with Requirements

    1.     Wooden Window Blind         

    Quantity: 27 Windows

    Intending Suppliers will be required to visit the Office to take appropriate measurements so as to give adequate dimensions when quoting

    2.     8-seater 8-10 conference table

    • Quantity: 1
    • 2.4mX1.2m with laminate board           
    • 8-10 seater conference table
    • Colour cherry
    • Model: BG106 (2.mtr),
    • Size: 200x100x75cm
    • Material- Particleboard  stainless steel leg frame

    3.     Economic Mesh Chair

    • Quantity:10   
    • Fabric Material  
    • PP Armrest  
    • Black Colour 
    • Tested for: 120-150 kg
    • Seating Area Dimension: 17"x18" (WxD)
    • Back rest width: 16.5"/42cm
    • Back rest height from seat: 26.5"/67cm 
    • Overall height: 42.1" - 46.1"/ 107-117cm  
    • Gross weight: 10kg/22lbs

    4.     Drawer Vertical File Espresso Cabinet with Black Accents   

    Quatity: 1

    • Product Dimensions: 18.6 x 16.4 x 28.2 inches 
    • Finished In Espresso With Black Accents
    • File Drawer Accommodates Letter And Legal Size Hanging Files
    • Full Extensions Glides
    • Metal Rails For Easy Filing
    • Includes Lock For Security
    • Assembling Required 

    5.     Stainless Steel Bench with Black Leather Cushion    

    Quatity: 1      

    Material: Metal, High Quality Stainless Steel, PU Leather

    Metal Type: Stainless Steel

    Application Range: Office

    Colour: Black

    Dimension: L172xW48xH78cm

    Method of Application

    Use the link(s) below to apply on company website.

    Deadline for the Submission of Quotation:      Before 12:00 Noon, Friday, August 30th, 2019

    All documentations, including catalogs, instructions and operating manuals, shall be in this language: English     

    Documents to be submitted:    Duly Accomplished Form as provided in Annex 1

    Company Certificate of Incorporation.

    A copy of Form CO2 (filed with the Corporate Affairs Commission) stating the Directors of the company.

    Address of place of business (including telephone number if any)

    Evidence of any previous business done with other company/companies.

    Letter authorizing CS-SUNN to obtain references from former business partners.

    Name and address of bankers (where current account is maintained).

    In case of a consortium, submit the statement that the suppliers will cooperate on the project implementation. If the consortium is offered the contract for professional services by the CS-SUNN, submit the contract between the suppliers that defines the legal entity responsible for contact with the CS-SUNN, prior to signing the contract for professional services with the CS-SUNN.

    Contact Person for Inquiries

    (Written inquiries only received before August 28th, 2019)           Israel Olayemi

    procurement@cs-sunn.org, +2349071719697 or +2347055699947.

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