Procurement Officer/Buyer at Alfred & Victoria Associates

Location: Port Harcourt, Rivers
Department: Procurement

Job Summary & Purpose

• Administering procurement functions, such as sourcing and buying to ensure timely and cost effective acquisition of equipment’s or materials.
• Report to whom: Deputy Manager Procurement
• Internal Relationship: All Staffs
• External Relationship: Vendors/Contractors
• OEM Representatives

Responsibilities

• To source for all equipment and materials required by the company.
• To buy all materials required by the company in her daily operations.
• To carry out his function within the limit of the company’s procedure and guidelines of procurement.
• Identify potential sources of equipment and materials required by the company.
• Sends out request for quotations (RFQs).
• Generate vendor selection list.
• Negotiate with vendors for the best price over purchases.
• Chart bids and analyses same.
• Prepares EXCOs and LPOs for approved requisitions.
• Ensure strictly adherence to HSE policies and procedures and that safe work methods applied.
• Perform any other duty that may be assigned by your supervisor/line manager.

Key Performance Metrics
Accuracy of MRF specifications:

• Appropriateness of vendor selection list.
• Timely issuance of Request for Quote.
• Precise evaluation and analysis of vendor quotes and bids (minimum of 3 quotes).
• Generation of Purchase Order, maximum of 24hours upon receipt of fully approved MRF of EXCO.
• Ensure Purchase Order accuracy - right quantity and right product.
• Closure of MRF to LPO maximum 10days.Process Compliance/Accuracy.

Quality & Customer satisfaction:

• Ensure supply of materials with quality standards
• Minimal to Zero percentage of material/service rejection
• Minimal to Zero disapproval rate by End-user.
• Minimal to Zero re-work level of MRF’s.

Delivery:

• On-time delivery 24hrs (especially important for strategic supply and 48hrs for other supplies.
• Minimal to Zero default in agreed-upon timeframe for deliveries.

Negotiation/Cost Savings:

• Exercise of adequate negotiation skills.
• Achievement of substantial discount savings on Requests.
• Consistent reduction on unit costs of direct purchases.

Documentation/Record keeping:

• Effective monitoring and accuracy of records.

Requirements

• Academic Qualification: Minimum of HND / BSc.
• Professional Qualification: Possession/In pursuit of a professional certification in Purchasing and Supply (Chartered Institute of Purchasing & Supply - CIPS) United Kingdom or Nigerian Chapter.
• Experience: Minimum of 3 years Post Graduation and 1 year in Supply Chain.

Key Skills and Competencies:

• Analytical skill.
• Strong attention to details.
• Good negotiation skills.
• Preciseness.
• Good communication skill.
• Must be proactive.
• Team work.
• Ability to meet up with deadlines.
• Knowledge of supply and chain management.
• Knowledge of market value and prices.
• Knowledge of vendors and suppliers.