Deputy Finance Manager at Premiere Urgence Internationale (PUI)

 Based in: Maiduguri, Borno State

Number of position: 1

Starting date – 2nd of September 2019

Duration of contract – 12 months

OVERAL MISSION

Under the direct supervision of the Finance Manager, the Deputy Finance Manager contributes to the good management of the finances of Maiduguri base through a qualitative implementation of all financial procedures related to the base.

RESPONSABILITIES AND TASKS

Team management

• Participates in the recruitment process of the staffs under his/her direct supervision.
• Supports the staff under his/her direct management in the fulfilment of their duties
• Reports to his/her line manager problems and/or concerns on technical issues
• Provides training to the Finance staff on the Finance components in order to build their capacities
• Solves team conflicts, if any occurs among the team
• Ensures team building among his/her team
• Conducts appraisals every six months for the staffs under his/her supervision

Financial management

• Provides assistance to the Finance manager in designing and rolling out of all necessary financial and budget management tools related to the running of the base
• Ensures the proper use and implementation of these tools and procedures for financial, accounting and budget management in the base: accounting procedures, accounting records, SAGA, budget follow up (FFU), budget projections, cash forecasts, cash management and cash security
• Provides a technical help to the base regarding financial tools
• Together with the Finance manager, develops tools to perform the finance department in the base
• Under supervision of the Finance manager, he organizes the preparation of the audits
• Along with the HR department, controls the accuracy of the financial datas of the payroll
• Ensures the follow up of vendors disbursements and payments and participates to the vendors clearance along with Food Security and Livelihoods department

Budget management

• Provides assistance to the Finance manager in designing and rolling out of all necessary financial and budget management tools related to the running of the base.
• Supports the Finance manager in the process of creation of new budgets in compliance with PUI and donors rules.
• Supports the Finance manager in the financial and budget Follow-up
• Participates in cost optimization using budget tracking
• Participates in budget monitoring detecting issues and proposing adjustments to the Finance manager.
• Ensures the good forecast of expenses in the mission meeting with Programs managers
• Ensures updating of Field Committed in the financial follow-up with new Purchase requests and orders.
• Ensures updating of the Allocation table in collaboration with HR and Logistics departments.

Accounting management

• Ensures that the financial and accounting archives are in compliance with internal procedures
• Ensures that accounting entries are completed in compliance with internal rules and procedures and communicated to the Finance manager according to the agreed calendar
• Is responsible of the reconciliation of the different cashbooks
• Supervises the finance assistant in filling the cashbooks
• Supervises the bookkeeping and ensures that cash balances and bank accounts are absolutely and permanently backed-up with appropriate documents

Cash management

• Provides to the Finance Manager on weekly basis the cash forecast based on the budget forecast and the procurement plan
• Assists the finance manager in tracking the cashflow and the disbursments
• Supervises the daily and monthly cashcount
• Ensures the security of the cash on the base

Internal communication

• Ensure that information is circulated effectively between the different department at base level
• Edit or take part in drafting internal reports for everything involving Finance issues for the base
• Implement collective rules and communicate internally
• Stimulate internal communications

QUALIFICATIONS

Mandatory requirements

• Language skills: Good command in English (speaking, reading & writing)
• Fluent in local languages Fluent in Hausa, Kanuri is a plus
• Education degree: University degree in Finance
• Work experience: Minimum 2 years of experience in a similar position (NGOs/private companies)

Knowledge and skills

• Good skills in reports and contracts redaction
• Knowledge of humanitarian actors
• Good management and pedagogical skills
• Interests: Working in humanitarian relief, interest for social issues, and commitment to NGO values
• Transversals skills
• Rigor and organization
• Conflict resolution and diplomacy experience
• Team management
• Able to analyze and suggest improvement
• Able to take initiative to deal with difficulties encountered in daily work
• Able to adapt or change priorities according to the changing situation within a mission or the organization itself. Autonomous, neutral, hard worker
• Able to manage stress and pressure
• Honesty and integrityAble to check validity of information, logical thinking