Fleet Officer (National Position) at Save The Children

Job ID: 190002M2
Location: Maiduguri
Employee Status: Permanent
 
Child Safeguarding

• Level 3.  The responsibilities of this post may require the post holder to have regular contact with children and young people.
• As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. 
• The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

Role Purpose

• The post holder is responsible for ensuring all transport needs are met, vehicles well-maintained, drivers trained, travel routes regularly assessed/updated in coordination with security department and any operational gaps addressed in a timely manner.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role:

• Reports to: Logistics Coordinator
• Staff reporting to this post: Fleet Assistant and Drivers
• Budget Responsibilities: None.
• Role Dimensions: Management and maintenance of fleet for Maiduguri operations.

Key Areas of Accountabilities

• Ensure transport requirements of programmes and support departments are provided timely and effectively
• Develop vehicle scheduling system in order to keep costs to the lowest possible
• Ensure comprehensive vehicle tracking mechanism is in place to ensure daily vehicle check-up is done, mandatory periodic maintenance service is completed, repairs are made immediately and unidentified operational gaps are addressed.
• Generate, maintain and circulate appropriate fleet reports (Vehicle Movement Plan, Vehicle Rental, Vehicle Repair and Maintenance, Fuel Consumption, etc.) to line manager and relevant staff as needed.
• Conduct refresher trainings to ensure standard SCI Fleet policies and procedures are followed and adapted by drivers at all times.
• Ensure existing travel routes are operationally safe and efficient by conducting regular assessment in coordination with the Safety and Security Department.
• Identify new potential routes to areas of responsibility that may reduce travel time and security risks to general operations.
• Determine and implement use of secure alternative routes to project areas, office and guest houses to lower susceptibility of tailgating.
• Ensure SCI fleet operations adhere to local and national traffic laws and regulations by proactively seeking regular updates from relevant government authority
• Take lead in coordinating with Programme Manager/Officer and Warehouse Officer on Cargo Movement needs including but not limited to sector coordination and approval.
• Manage and analyse Fleet Performance Tracker in order to suggest more efficient and effective ways to run the department

Behaviours (Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future-oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Competencies for this Role
Delivering Results:

• Takes personal responsibility and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organization.

Problem Solving & Decision Making:

• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

Applying Technical & Professional Expertise:

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.

Working Effectively with Others:

• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Qualifications and Experience

• Diploma in Mechanical Engineer/Logistics/Fleet Management or relevant studies
• 3-5 years’ experience working with INGOs in NE Nigeria
• Possession of a valid driving license
• Knowledgeable in vehicle servicing/repair
• Experience working in a relatively insecure field based environment
• Experience working with Save the Children is desirable
• Computer Literacy (MS Word, MS Excel, MS Outlook, etc.)
• Able to communicate in excellently in English and Hausa
• Experience in managing office vehicle fleet