Finance/Grants Assistant at Catholic Relief Services (CRS)

Job Ref Code: FGA80119
Location: Nigeria/Yobe
Band: 4
Department: Operations/Finance
Supervisor: Head of Office
Supervisees: None

Job Summary / Background

• The Finance/Grants Assistant will efficiently provide comprehensive information, clerical, and accounting services to assist the Finance Department in executing processes and delivering service needs that support high-quality implementation of the USAID-funded Water for Agriculture project.
• S/he will deliver quality support, applying clearly defined accounting and financial reporting processes, procedures and service standards.
• S/he will manage project subrecipients and ensure that their financial management processes comply with donor and CRS requirements.

Job Responsibilities

• Complete standard financial documents (vouchers, wire transfer requests, checks, etc.) following a sample template with prescribed guidelines and circulate as needed.
• Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation. File accounting and financial reporting documentation as instructed.
• Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, sub recipients, partners, suppliers to follow up on required documents.
• Perform data entry for financial transactions recording, following validation by the next-level Finance staff.
• Keep custody of various documents (e.g. blank/undelivered checks, fuel coupons, etc.).
• Collating, follow-up and sending of monthly staff timesheet to Maiduguri
• Conducting compliance assessment visits to subrecipient partner offices
• Processing and vetting of partner liquidations

Background, Experience & Requirements

• HND / BSc in Accounting.
• Professional qualifications in Accounting, Finance, Economics, or Business Administration a plus.
• Understanding of donor requirements for institutional donors – DFID, USAID, EU, ECHO etc.
• Minimum of two years’ work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.
• Experience using MS Office packages including Excel and Word. Hands-on experience with data entry into online databases and forms.
• Travel Required 30% to field locations in Borno, Yobe and Adamawa

Key Working Relationships:

• Internal: Grants Specialist, Deputy Head of Finance and Grants NE, Head of Office - Yobe
• External: Government ministries departments and agencies, local and international NGOs, coordination platforms and working groups, community leaders

Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

• Integrity
• Strategic Mindset
• Continuous Improvement & Innovation
• Develops Talent
• Builds Relationships
• Accountability & Stewardship