Logistics Assistant - Field at Action Against Hunger | ACF-International

Location: Bade, Yobe
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Base Logistics Officer

Objective 1

• Fleet Management

Tasks & Responsibilities:

• Assist in making drivers schedule
• Draw up the weekly fleet planning
• Manage the lead driver (if existing) and supervise drivers
• Monitor the service requirement of fleet
• Help in arranging the transportation of goods from field base to other bases

Objective 2

• Supervision of the Guards and daily workers

Tasks & Responsibilities:

• Communicate AAH’s expectations to the guards and follow up their work
• Ensure that SOP is followed by the guards
• Communicate any challenges faced in security issues
• Review the performance of guards assigned to AAH and relay the findings to the logistics officer.
• Review the security observation/ log book and communicate any issues to the Log officer
• Prepare and submit documentation pertaining to casual and daily worker requests according to AAH standards and ensure that all documents are validated and approved before commencement of tasks

Objective 3

•  Oversee stock and premises management

Tasks & Responsibilities:

• Directly manage and ensure the correct management of stocks in accordance with AAH procedure and best practice
• Report any under-utilized or old stock to the Logs Officer
• Review the SFU and submit to Logistics Officer on a regular basis
• Ensure premises and facilities are in good order, and manage the replacement of damaged items bulbs, switches, plugs, furniture, taps etc
• Ensure generator running hours are clearly recorded
• Follow up maintenance of all generators as necessary
• Make sure that the office generator is fuelled, regularly serviced and any fault is reported to the Log officer
• Supervise the renovation and maintenance of structures needed for the functioning of the base (programmes, offices, house, warehouse);
• Manage storage when there is no storekeeper. These include:
  • Store Management
  • Monitoring of Stock utilization
  • Management of the storage conditions
  • Management of the shipments and Cargo

Objective 4

• General Logistics Support.

Tasks & Responsibilities:

• Maintain Logistics Petty Cash for sub bases as per procedures.
• Assist in monitoring the application of logistic procedures on sub base.
• Participation in defining and improving logistical procedures.
• Assist in the preparation of external audits.
• Provide technical support to the team as necessary

Internal & External Relationship
Internal:

• Follow-up with with the Finance and HR department including close collaboration with program teams.
• Fleet Officers, Ware House Officer, Roving Base Log, Field Manager.

External:

• Interact with suppliers, and casual service providers

Qualifications

• Bsc/HND in Business Management, Logistics, Procurement, Supply Chain or any other equivalent course.

Skills & Experience
Essential:

• At least 1 year proven experience in logistics operations
• Some experience in Stock control.
• Knowledge of computer packages MS office, email and internet use
• Good communication skills in both written and oral English and excellent in Hausa and Kanuri language

Preferred:

• Previous experience working with NGO or UN agencies
• Proven knowledge and experience of logistics core competenc