Head - Contract Management at 9Mobile

Job description

•     Contracts (various: including formal, short form, and annual contracts) — Drafting, tenders, Evaluation, Recommendation and Contract Sign Off:

1.         Non Disclosure Agreements, Sales / Purchasing Agreements, Subcontracts, Consulting Agreements, Licensing Agreements, Master Agreements, review of customer proposed terms and conditions
2.         Distribution Agreements (resellers, agents, joint marketing etc.)
3.         Technical and Commercial Contracting

•     Serve as single point of contact on contractual matters for both internal and external stakeholders.
•     Ensure in-depth review variations and make recommendations there from
•     On all contracts, provide redlined recommendations and negotiate directly with customer or purchasing staff until consensus has been reached
•     As needed, provide guidance on contract matters to project managers or other operational staff, including training to new project managers and other employees in contracting practices and procedures.
•     Update and implement procedures for contract management and administration in compliance with company policy. As appropriate, contribute to or influence company policies.
•     Enforce compliance by company employees with established procedures. Identify areas of recurrent pressure.
•     Work with Risk Management / Finance to coordinate contractual requirements.
•     Support the Procurement Admin team in the establishment of a suitable process for Sales and Marketing activities not adequately covered by the standard procurement process.
•     Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
•     Handle on-going issue and change management
•     Monitor transaction compliance (milestones, deliverables, invoicing etc.) and serve as single point of contact for issuance of RFSs, PACs, FACs
•     Maintain records of Performance and Bank Guarantees and Manage their receipt, monitoring and release
•     Lead post award contract management, including contract management planning.
•     Ensure contract close-out, extension or renewal.
•     Keep abreast of global and local best practice as it relates to the department’s activities.
•     Continuously assist in reviewing procurement activities, make recommendations for improvement and implement approved initiatives to ensure enhanced performance of the team.
•     Furnish user departments with information on policies and guidelines governing the contracting policies and procedures in EMTS.
•     Liaise with relevant department heads to identify and receive appropriate nomination for tender evaluation committees
•     Ensure the tendering process is carried out and completed in accordance to the EMTS policies and procedures and liaise with user departments to compile information necessary for supplier evaluation.
•     Provide input in the development of effective contract management  tracking systems to ensure prompt processing and reporting of tendering activities
•     Ensure accurate documentation of tendering and contract management activities of user departments.
•     Ensure the ongoing evaluation of vendor performance.
•     Plan and manage the human and material resources of the unit to optimise performance, morale and enhance productivity.
•     Manage inter-functional relations to ensure synergy across the various departmental functions.
•     Provide leadership and guidance to team members and manage subordinates’ performance towards the achievement of overall team objectives.
•     Ensure adequate training and development is delivered to team members on procurement management.
•     Monitor and control the budgetary needs of the unit.
•     Prepare/compile agreed periodic activity and performance reports for the attention of the Director, Procurement.
•     Perform any other duties as assigned by the Director, Procurement

Desired Skills and Experience

•     An experienced Contracting & Procurement professional with profound knowledge of contracting roles in major capital and commercial projects. The ability to work effectively in a multi-cultural/diverse environment.
•     Ability to demonstrate knowledge and skills in the following commercial, technical andinterpersonal areas:
•     Application of contracting and procurement processes and tools.
•     Project contract management
•     Development of category and project contracting strategies.
•     Analysis and negotiating skills.
•     Forms of Contracts and their application.
•     Commercial acumen / awareness
•     Managing internal and external stakeholders.
•     Effective communications at all levels of management both internally and externally.
•     Detailed knowledge of contracting phases, including post-award contract management and contract management plan development & execution
•     Creative thinker capable of developing innovative solutions and a motivated self-starter with a track record of delivery.
•     Experience of working in frontier project environments.
•     Good understanding of legal, finance, taxation and commercial issues related to contracting.
•     First degree or equivalent in a relevant discipline.
•     Postgraduate/professional qualification in a related field will be an added advantage.
•     Nine (9) to twelve (12) years work experience, with at least three (3) years in a managerial role with proven track record of contract management.
•     Ability to analyze information and come up with insightful conclusions.
•     Good knowledge of contract management process and practice.
•     Good knowledge of general procurement process and administration.