Systems Enhancement Accountant at FHI 360

Requisition: 2019201117
Location: Abuja
Job type: Full time
Reports to: Senior Finance Manager

Basic Functions

• This position will report to the Finance Manager and will be responsible for continuous improvement of financial systems and compliance levels at the State offices in the country.

Essential Job Functions, Duties and Responsibilities
Compliance and Risk Management:

• Working with the Office of Compliance and Risk Management, identifies potential areas of compliance vulnerability and risk; prioritizes areas to be addressed, then, working with staff on the ground, develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.  The implementation phase must include direct training and demonstration of how to implement corrective action
• Ensure compliance issues/concerns within the organization are being appropriately evaluated and resolved
• Report on a regular basis, and as directed or requested, to keep the Director, Finance and Senior Management informed of the operation and progress of compliance efforts
• Institutes and maintains an effective compliance communication program for the organization, including promoting (a) use of the Feedback Finance hotline; (b) heightened awareness of SOPs and (c) understanding of new and existing compliance issues and related policies and procedures
• Support with periodic audit processes and promptly redress audit/review findings
• Support with development of grant risks plan, effectively monitor grant risks and implement required risks mitigation actions.

Capacity Building, Subawrd Management and Operations:

• Work with the Sub-Recipients/Zonal/State Finance and Administrative staff to ensure that s/he fully understands and complies with the provisions of the donor/FHI360 financial policies and procedures manual
• Provide continued orientation to the Sub-Recipients/Zonal/State Finance and Administrative staff on how to support facilities to compile and submit monthly fund requests and prepare consolidated fund requests for the whole zone/state (covering all Health facilities and Sub awards)
• Conduct periodic Sub-Recipients/Zonal/States transactions validations and reconcile their financial report. Ensure timely conclusion of monthly Sub-Awardees Financial Report (SFR)
• Support with management of Sub-Recipients/Zonal/states periodic fund request to ensure adequate funding for grant activities implementation
• Develop, maintain and work with the Sub-Recipients /Zonal/State Finance and Administrative staff to ensure that they fully understand and comply with the FHI 360 procurement process including, but limited to, purchase requests, prequalifying vendors, soliciting quotes, collating quotation/bids from prequalified/potential vendors, the vendor selection process through receipt and payment for goods and/or services
• Train Sub-Recipients /Zonal/State Finance and Administrative staff on the procedure involved in tracking expenditures incurred from Sub-Recipients /Zones/States sub agreements by FHI360 on behalf of the government and maintain copies of all documentation.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary
• Train Sub-Recipients /Zonal/State Implementing Team (SIT) Accountants on the procedures involved in the collection and processing of travel advances (TAs), prepare sub-recipients financial reports (SFRs), reimbursement requests and continuous quality improvement/ technical assistance (CQI/TA) reports from SIT members to the FHI360 state offices.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary
• Train Sub-Recipients /Zonal/State Finance and Administrative staff on how to track burn rate/maintain financial monitoring pipelines for each health facility, to monitor budget performance against plans for each health facility managed under the sub agreement and provide feedback to the SIT and other stakeholders in the States.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary
• Provide hands on training to the Sub-Recipients /Zonal/State Finance and Administrative staff on how to maintain inventory of all project assets managed through the sub agreement, including ensuring proper filling and storage of financial documents at SIT level.  After training, follow up to ensure that procedures are followed.  Provide additional hands on training and guidance as necessary
• Support in management of financial systems/database and relevant trackers for the grant
• Support with budget preparation, reprogramming, monitoring, analysis and reporting
• Any other tasks that may be assigned.

Qualifications and Requirements

• B.Sc. in Accounting, Finance and Business Administration or its recognized equivalent with 5 - 7 years relevant experience, or M.Sc. in Accounting, Finance and Business Administration or its recognized equivalent with 3 - 5 years relevant experience
• Experience in accounting and accounting principles sufficient to prepare complex and detailed financial and budgetary analyses
• Experience in financial reporting, and financial management systems applications
• Experience with donor-funded programs and non-governmental organizations in Nigeria
• CPA, ACA or recognized equivalent is required
• Demonstrated success in multicultural environments is an advantage
• Experience must reflect the knowledge, skills and abilities listed above.

Knowledge, Skills and Abilities:

• Ability to train one on one and in a small group specific technical application in a way that makes the trainee feel comfortable enough to ask questions when they do not understand and proficient when training is complete
• If necessary, must have the ability to deliver a strong message of compliance in a difficult situation
• Demonstrated analytical skills in the interpretation of budgetary, financial and related management information
• Ability to conduct complex system analysis studies involving financially oriented applications
• Proficiency in the use of software applications, database and spreadsheets (including extensive knowledge of Excel database applications)
• Knowledge of local and donor (including GF/USAID) contractual requirements and regulations
• Good risks management skills.
• Must have report writing skills and be able to communicate with impact
• Strong organizational skills and ability to prioritize and handle pressure situations
• Excellent numerical, analytical and problem-solving skills
• Attention to detail with a high degree of accuracy
• Ability to use software tools to present data clearly and concisely
• Ability to travel a minimum of 25%

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.