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  • Administration Officer at The International Federation of Red Cross and Red Crescent Societies (IFRC)

  • Posted on: 7 June, 2019 Deadline: 15 June, 2019
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  • The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

    Administration Officer

     

    Vacancy No:IFRC03141
    Location: Abuja
    Duration: 6 Months
    Category of Staff: National Staff

    Job Purpose

    • To provide support in logistics and administration responsibilities to a satisfactory level, including procurement, customs clearance, contract, maintenance, support to the training workshop, etc., under the direct supervision of the Senior Finance and Admin Officer

    Job Duties and Responsibilities

    • Organize procurement of supplies, customs clearance and forwarding in accordance with Federation procedures.
    • Handling of supplier files, including requests for quotations, comparative bid analysis, placing of purchase orders, and follow-up on the delivery of goods and services.
    • Follow up other office services, maintenance and security.
    • Management of fleet and vehicle maintenance.
    • Follow up on vehicle rental program (VRP) issues with the regional fleet coordinator in the regional logistics unit.
    • Follow up import and export of Federation leased vehicles
    • Monthly vehicle report using Fleet Wave.
    • Logistics and administrative support for regional meetings, training workshops, seminars etc.
    • Follow up on Internet and mobile phone services and act as a focal point for mobile phone service providers, internet providers, etc.
    • Provide logistical support to regional delegations and National Societies.
    • Provide basic IT support like changing toners and ensuring all IT equipment are always functional.
    • Preserves Office records.
    • Maintains and updates the database for suppliers and service providers.
    • Work in close collaboration with Admin staff in supporting correspondence management.
    • Timely review of IFRC agreement with Vendors (Suppliers and Service Providers)
    • Assist the unit when and where required, specifically during staff absences or illnesses, to ensure continuity of service.
    • Perform other duties as assigned by the supervisor.

    Job Requirements
    Education:

    • Basic Training Course for delegates or equivalent knowledge
    • University degree in Logistics or related field, or equivalent qualification

    Experience:

    • Three years’ experience in logistics and administration
    • Working knowledge of Federation logistics system, procurement procedures and financial systems
    • Advanced Microsoft Office applications
    • Federation logistics procedures
    • Working in an international organization
    • Budget preparation and control
    • Procurement and clearances
    • Logistics software applications

    Knowledge, Skills and Languages

    • Proficient in basic computer software programmes (Windows, spreadsheets, word-processing) and accounting applications, PowerPoint, e-mail and the internet
    • Valid international driving license for light vehicles (manual gears)
    • Advanced knowledge of written and spoken English

    Competencies and Values:

    • National Society relations
    • Results focus and accountability
    • Teamwork
    • Communications
    • Professional mastery
    • Leadership
    • Managerial effectiveness

    Method of Application

    Interested and qualified? Go to The International Federation of Red Cross and Red Crescent Societies (IFRC) career website on www.ifrc.org to apply

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