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  • Posted: May 17, 2019
    Deadline: May 23, 2019
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    Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
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    Knowledge Management Officer

    Job type: Full time
    Starting date: As Soon As Possible
    Direct Line Manager: Area Project Manager

    Tasks and Responsibilities

    Objective 1 - To lead the process of filing, archiving and dissemination of grant management documents in line with the Action Against Hunger Nigeria Mission and donor requirements:

    • To be the focal point for project staff seeking grant management documents and ensure timely and effective responses to inquiries for grant documents;
    • Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, internal and donor reports, assessments, evaluations etc.)
    • Work collaboratively with program staff to identify, and prioritize types of knowledge to develop and capture;
    • Maintain processes to ensure knowledge management efforts are centralized and inform decision making especially program design;
    • Support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve program design and implementation strategy;
    • Create a culture of sharing this knowledge among staff, community partners and opinion leaders, and peers;
    • Gather and archive all means of verification identified for various activities across different projects/programs;
    • Following the archiving plan, store/record all grant documents in soft and hard; update the archive and share documents with relevant people on regular basis, ensuring everyone has the right and up to date versions;
    • Monitor and disseminate regular sources of internal and external information and data and knowledge products with relevant staff members;
    • Support with audit preparations by ensuring up to date archiving and availability of required documents;
    • Consolidate and communicate case/success stories;
    • Identify and recommend ways to create, share and utilize knowledge within the organization to contribute to a culture of knowledge sharing among cross-departmental teams to 'institutionalize' best practices.

    Objective 2 - To support the Sector Manager in the development and submission of high quality internal and external reports, in line with the Action Against Hunger Nigeria Mission as well as donor requirements:

    • Provide support to ensure that internal and donor timelines and deadlines are monitored, managed and met, as required by the line manager, and reporting mechanisms are strengthened;
    • Completion of quantitative and qualitative Activity Progress Reports (APRs) together with the project team on a monthly basis and ensure they are ready on time for validation and further dissemination.
    • In collaboration with the Project Manager, set team (Sector Managers, Officers) internal deadlines for providing their inputs to the report and monitor/record achievement versus deadlines.

    Objective 3 - To support internal coordination and communication within the Action Against Hunger Nigeria mission and effective project implementation:

    • Update the Detailed Implementation Plan (DIP) on a weekly basis together with the project team;
    • Extract from HR, Logistics and Finance follow up tools the information relevant to the project(s) for consumption by Project teams and senior management team to ease decision and prioritization process.
    • Support the Grants and Reporting Manager in grant opening, review, and closing meetings, including attendance and minutes of meetings;
    • Minute regularly internal coordination meetings (weekly coordination meeting, monthly, coordination meetings, kick-off meeting etc.);
    • Minute external grant opening meetings, external stakeholders including meetings with community members and government stakeholder;
    • Provide support to program staff to develop presentations and other communication and visibility items to highlight our work and share with internal and external stakeholders and meet project requirements;
    • Facilitate the dissemination of specific information and documents, as and when required;
    • Provide the required support for donor visits and external evaluations, when required;
    • Coordination with country, regional and field offices to collect and disseminate vital grant management documents to make better use of information.

    Internal & External Relationships
    Internal:

    • Direct Line Manager: Area Project Manager
    • Technical Line Manager: Grants & Compliance Manager
    • Abuja Coordination Team: Exchange of information; collaboration and coordination
    • Regional Coordination Team, Area Cos, Senior PMs, Area Managers, Sector Managers and Teams: Exchange of information; collaboration and coordination

    External:

    • Representation with organizational partners, benefitting communities and donors

    Qualifications

    • University degree in the relevant field (Fundraising, Public Relations, Communications, Development, Humanitarian Aid, International Relations); Master’s degree preferred;
    • At least two years of experience working in relief or development programs.

    Skills & Experience
    Essential:

    • Previous successful experience of working on humanitarian and development projects ;
    • Knowledge of main donor regulations and priorities, including USAID, DFID, EU, UN and ECHO;
    • Proven ability to coordinate projects across different units/departments;
    • Fluency in English;
    • Self-motivated;
    • Detail oriented, organized, and able to manage competing urgent requests and priorities;
    • Communication;
    • Planning and Organizing;
    • Ability to work in a multicultural context and be a team player;
    • Ability to work independently under pressure with tight deadlines.

    Preferred:

    • Experience of project cycle management;
    • Experience of liaison and communication with international offices and donors;
    • Good diplomatic and negotiation skills;
    • Creativity and Initiative;
    • Willingness to travel to the field.

    Remuneration
    Gross Basic Salary:NGN 236,585 -  NGN 379,904 per month

     

    Location: Maiduguri, Borno  Application  Link

    Location: Monguno, Borno  Application Link

    Method of Application

    Note: Qualified women are strongly encouraged to apply.

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