Front Desk Secretary at Beacongate Limited

Reports to: Managing Director or as assigned

Responsibilities

• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos and information.
• File and update contact information of employees, customers, suppliers and external partners.
• Support and facilitate the completion of regular reports.
• Be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Act as a support for all other departments.
• Greet, welcome guests and answer questions and address complaints.
• Perform bookkeeping, filing, and clerical duties and update appointment calendars and schedule follow-up appointments.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.

Requirements

• OND in Secretarial Studies, Admin or any related degree
• Minimal experience as a Secretary/PA/Administrative Functions or no experience at all.

General skill-set:

• Ability to make use of computer in-depth
• Ability to make use of Microsoft office, Excel, Power point and other computer related software.
• Good communication, customer service and relationship-building skills
• Teamworking skills
• Organisation and time management skills
• Attention to detail
• Multitasking skills
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (eg Microsoft Office).

Other work place skills:

• Professionalism:Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Teamwork:Play a key team player role and set & example to team and others contributing to the success of achieving a shared goal.
• Commitment:Manifesting a steadfast courageous and loyal commitment to the company and the team.
• Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings on time.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources;
• Judgment:Displays willingness to make decisions; exhibits sound and accurate judgment; includes appropriate people in decision making process, makes timely decisions and explains reasoning for decisions.
• Productivity:Completes work in a timely manner; strives to increase quantity;
  

Salary
N40,000.00 to N45,000.00/month

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Reports to: Managing Director or as assigned

Responsibilities

• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos and information.
• File and update contact information of employees, customers, suppliers and external partners.
• Support and facilitate the completion of regular reports.
• Be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Act as a support for all other departments.
• Greet, welcome guests and answer questions and address complaints.
• Perform bookkeeping, filing, and clerical duties and update appointment calendars and schedule follow-up appointments.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.

Requirements

• OND in Secretarial Studies, Admin or any related degree
• Minimal experience as a Secretary/PA/Administrative Functions or no experience at all.

General skill-set:

• Ability to make use of computer in-depth
• Ability to make use of Microsoft office, Excel, Power point and other computer related software.
• Good communication, customer service and relationship-building skills
• Teamworking skills
• Organisation and time management skills
• Attention to detail
• Multitasking skills
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (eg Microsoft Office).

Other work place skills:

• Professionalism:Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Teamwork:Play a key team player role and set & example to team and others contributing to the success of achieving a shared goal.
• Commitment:Manifesting a steadfast courageous and loyal commitment to the company and the team.
• Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings on time.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources;
• Judgment:Displays willingness to make decisions; exhibits sound and accurate judgment; includes appropriate people in decision making process, makes timely decisions and explains reasoning for decisions.
• Productivity:Completes work in a timely manner; strives to increase quantity;
  

Salary
N40,000.00 to N45,000.00/month