Procurement Assistant at Action Against Hunger | ACF-International

Location: Damaturu, Yobe State
Starting date: as soon as possible
Direct Line Manager: Procurement Officer
Job Type: Full Time

Objective 1

• Provide Administrative Support to Procurement Officer.

Tasks & Responsibilities:

• Obtain quotations on behalf of Procurement Officer.
• Conduct small purchases.
• Ensure correct filing and archiving of Procurement Dossiers.
• Scanning, printing, photocopying and archiving of procurement files.

Objective 2

• Provide assistance in receiving materials from suppliers.

Tasks & Responsibilities:

• Ensure all deliveries are physically conformed with delivery notes and/or waybills
• Verify quality of materials supplied in liaison with program technical staff
• Ensures all deliveries from suppliers are stored in the warehouse.

Objective 3

• Supervise deliveries and dispatches to and from Damaturu base.

Tasks & Responsibilities:

• Receive deliveries from suppliers, other bases.
• Prepare and archive Delivery Notes, Reception notes.
• Prepare goods for transport.
• Supervise packaging and loading of supplies and equipment.
• Liaise with transport or courier companies regarding deliveries.

Objective 4

• Reporting.

Tasks & Responsibilities:

• Assists in giving inputs to Procurement Officer for preparation of monthly PFU reports.
• Assist in conducting physical inventory for office and guesthouse.

Objective 5
Additional Responsibilities

Tasks & Responsibilities:

• This job description is not intended to be all inclusive and the employee will perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task.
• The Procurement Assistant should be flexible and adaptable with regards to the implementation of the daily work/activities.
• The Procurement Assistant is expected to conduct all duties in a professional manner following ACF Nigeria mission staff regulations and charter.

Internal & External Relationship
Internal:

• Directly reporting to Procurement Officer.
• Liaise with all staff  for individual requests.
• Liaise with all Logistics.

External:

• Suppliers

Qualifications

• OND/HND/Bsc in Logistics, Procurement, Supply Chain or any other equivalent course.
• Minimum of 1 year experience in office administration and procurement.

Skills & Experience
Essential:

• Some experience in Logistics and stock control;
• Good capacity to work in a team;
• Knowledge of English;
• Good Computer skill, MS Word, MS Excel;
• Commitment to Action Against Hunger principles, values and charter.

Preferred:

• Experience in working for NGO;
• Highly energetic and motivated individual.
• Yobe State indigene