Administrative Assistants at Maternal, Newborn and Child Health Programme - MNCH

Job Description
The Successful candidate will provide administrative support to the Maternal and Newborn Child Health Programme in Abuja to ensure effective and efficient daily operations. S/he will be expected to manage the day-to-day office administrative tasks.

Key Responsibilities:

•     Assume receptionist duties, attend to clients and visitors and direct them to appropriate staff members;
•     Ensure all finance policies are strictly adhered to in the CS/BU Including correct Payment Approval Forms (PAF), petty cash reimbursements, expense claims;
•     Ensure all relevant bills and invoices are scanned and submitted
•     Arrange and coordinate official travel arrangements for MNCH employees and consultants as required including booking flights, hotel accommodation, airport pickups and car transfers;
•     Ensure timely procurement and replacement of office supplies, stationery, consumables, aid kitchen supplies including beverages arid cleaning equipment;
•     Ensure regular maintenance of repairs and office utilities as supervised by the Corporate Services Administrator and the building facilities manager responsible to ensure effective and continuous office operations;
•     Ensure effective coordination with the Office Driver including proper scheduling to ensure that employees are supported to attend meetings and events;
•     Maintain a data base of vendors supplying office services including cat hire, service providers and mobile internet Firms for use by MNCH employees;
•     Develop and manage office inventory of hardware and equipment, updating the list from time to time to ensure adequate inventory;
•     Ensure office cleanliness by working closely with outs outsourced cleaners and ensuring the office environment is well maintained and is conducive for work;
•     Provide assistance to the Office Manager with expenses, collating of materials, coordinating meetings and functions;
•     Provide support on logistics for Incoming consultants i.e. flight and hotel bookings.
•     Perform any other tasks as assigned by the Finance & Admin. Manager

Requirement

•     Relevant bachelor’s degree
•     Minimum two years clerical or administrative experience
•     Knowledgeable in office administration and bookkeeping procedures
•     Proficient in Microsoft office software
•     Proficient in the use of general office equipment
•     Effective verbal and written communication skills
•     Excellent interpersonal and organisational skills
•     Can work cooperatively and effectively with others and has the ability to undertake self-directed tasks when nece5sary.
•     Fluent In Hausa