Resourcing Officer at Action Against Hunger | ACF-International

Location: Monguno, Borno
Job Type: Full Time
Start date: as soon as possible
Direct Line Manager: HR Manager

Objective 1

• Oversee the base recruitment process

Tasks & responsibilities:

• Ensure that all steps of the recruitment process are followed accordingly at the base level;
• Liaise with managers to initiate recruitment ensuring proper approval by HR and Finance;
• Manage the posting, advertising and circulation of vacancies and the screening of received applications at the base level;
• Liaise with managers for technical shortlist and to define the interview panel;
• Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed;
• Participate in interviews as necessary;
• Participate in reviewing written technical test and interview grids for all existing positions;
• Update Base recruitment tracking database and submit to HR Manager on a weekly basis;
• Send offer letters and ensure the signing of employment contracts and all other employee-related letters for all national employees including filing and maintenance of recruitment documents.

Objective 2

• HR Administration

Tasks & responsibilities:

• Provide administrative support to Action Against Hunger HR team;
• Ensure consistency in the filing system of Base HR Documents;
• Oversee the collation, maintenance and provide recruitment reports as agreed with the hiring manager and send to the HR Abuja team;
• Ensuring the effectiveness of AAH recruitment policy and participate in other HR related projects;
• Maintain and update Base Recruitment Tracker and Employment offer and Contract Tracker;
• Ensure consistency in the application of the Human Resources policies across Base programmes.

Objective 3

• Other Recruitment

Tasks & responsibilities:

• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation;
• Ensure the maintenance of Action Against Hunger recruitment module and all candidates receive timely communication and feedback;
• Ensure job description is in line with mission staffing requirements;
• Research and recommend new sources for attracting and screening active candidate;
• Work in accordance with agreed timescales to reduce time to hire figures and retain the best candidates;
• Communicate with hiring managers and employees regularly to establish rapport, gauge morale and source new candidates’ leads.

Internal & External Relationship
Internal:

• Resourcing Assistant: line management, exchange of information, reporting, collaboration, coordination.
• Logistics and Finance Departments: collaboration, coordination, and exchange of information.
• Abuja and field-based HR team: collaboration, coordination, and exchange of information.
• HR Manager: Line manager, exchange of information, reporting, collaboration and coordination

External:

• Candidates

Requirements

• Degree in fields related to HR, Administration and Management and a minimum of 2 years of experience in a similar position;
• Experience working in HR and/or administrative support positions;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
• Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently;
• Able to maintain confidentiality;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Previous experience working for INGOs an asset, particularly health-related INGOs;
• Fluency in one or more National/regional languages an asset;
• Understanding of national labor law and employment norms/practices.