Human Resources Officer (National position) at Save The Children

Ref Id: 190000Y1
Location: Maiduguri

Role Purpose

• To provide professional support and assistance for the development and management of Human Resources functions within the Humanitarian team, for the development and maintenance of policies & procedures, for staff welfare and the promotion of the Child Safeguarding Policy.

Scope of Role

• Reports to: HR & Admin Manager
• Staff directly reporting to this post: HR Assistant
• Budget responsibility: None

Key Areas of Accountability
Administration:

• Maintain Updated Personnel files for all staff as well as the staff database
• To provide Admin support to Line Manager to arrange training opportunities for staff
• Ensure that all changes to SC payroll is prepared/updated punctually and that these changes are checked and signed off by HRAM before being sending to the Country Office for signing
• Provide admin support to Line Manager to arrange training opportunities for staff

Human Resource Management:

• Assist HR & Admin Manager in the development of annual needs for development / training through the formal performance review process
• Maintain and update all database/tracker for Staff, Consultants, Volunteers, recruitments, learning and development, applicants
• Participation in the organisation of trainings and maintaining a list of trainings conducted.
• Support in researching training opportunities as prioritised by the Humanitarian Management Team or as requested by Supervisor.
• Manage exit process of staff
• Prepare terminal benefit of exiting staff and share with Line Manager for approval
• Preparation of monthly department report

Recruitment:

• Under the supervision of the HRAM, lead in the recruitment of all national positions.
• Liaise with Hiring Manager on recruitment
• Ensure recruitment is done in line with SCI guidelines and key policy like child safeguarding is uphold during recruitment
• Coordinate and assist in interviewing/recruitment processes:
  • Long/Short-listing of candidates
  • Assist as part of a panel in interviewing candidates
  • Ensure reference checks, criminal record check and all vetting are done in line with SCI guideline for candidate
  • Ensure recruitment documents are obtained and arranged in line with SCI guideline for new recruitment
  • Prepare contracts and offer letters
  • Respond to enquiry of candidates on recruitment
  • Inform Hiring Managers of new staff coming on board
  • Develop standard induction pack in line with SCI guideline for new staff
  • Create and share with Hiring Managers induction schedule for new staff

Staff Health and Welfare:

• Under the supervision of Line Manager, lead the staff welfare programmes
• Liaise with the CO to register staff with Health Management Organisations (HMO)
• Maintain records of all incident reports
• Provide relevant information necessary for the management of the combined accident and employee compensation and group life insurance cover for staff

Other - Other ad hoc tasks as requested by Line Manager.

Skills and Behaviours  (our Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Skills and Experience
Essential:

• BSc/HND in Industrial Relations, Personnel Management, Business Administration or relevant Social Sciences
• Minimum of 3 years post NYSC progressive experience in HR Generalist role
• Fluency in written and spoken English
• Demonstrable ability at report writing
• Sound knowledge of HR practices, procedures and administrative systems
• Excellent planning and organisational skills, with proven administrative skills
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
• Strong coordination and time management skills
• Excellent communication and interpersonal skills and a willingness to be respectful, kind, sensitive and empathise with staff and beneficiaries
• Proven capacity of management, leadership and team work
• Strong teamwork skills with the ability to both support colleagues and request support as and when required
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
• Willingness to travel to the field for work
• Computer literate at high level
• Commitment to Save the Children mission, vision and values

Desirable:

• Have working knowledge of the local language
• Work experience in an NGO
• Masters/MBA
• Knowledge of HR analytics
• Knowledge of the use of Orale and Taleo