Administrative Assistant I at IITA - International Institute of Tropical Agriculture

Ref: IITA-HR-NRS2019-013
Location: ABUAD (Ado-Ekiti)
Recruitment Type: National (1-year renewable contract)

Duties
Successful candidate will among other things perform the following duties:

• Perform general office administration duties;
• Assist in typing report, letters and other document which may be confidential in nature;
• Handle incoming mail, collection, distribution as well as mailing as directed;
• Carryout photocopying and scanning of documents;
• Carryout data entry and organize data in hard and soft copies;
• Organize and maintain archive for each scientist and his team;
• Maintain records of contract, payment disbursement and work schedule;
• Prepare and assist in material procurement and track purchase orders as requested using IITA procurement system;
• Request and maintain record of office stationeries supply;
• Assist in arranging travel using IITA travel authorization guidelines
• Assist in managing scientist schedules and assist with meetings and training logistics;
• Assist in receiving visitors to units in a courteous manner;
• Answer telephone and direct request to the right unit and staff;
• Respond to E-mail requested as directed;
• Perform any other duties as may be assigned from time to time by the supervisor.

Qualifications

• OND in Secretarial Studies or related field with minimum of three (3) years' experience performing similar or related roles.

Competencies
The ideal candidate must:

• Be proficient with Microsoft Office (Outlook, Excel Word and PowerPoint).
• Have good command of English Language.
• Have ability to multitask and work effectively within strict deadlines.

Remuneration
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.