Secretary at Leera Consulting

Job Summary

• Enhance effectiveness by providing administrative management support i.e. letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings and appointments and organizing travel for line managers etc.

Detailed Summary

• Organizes work, route correspondence and initiate telecommunications.
• Maintains schedules by maintaining calendars for line manager; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Provides historical reference by utilizing filing and retrieval systems.
• Must be able to use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Book rooms and conference facilities when the need arises.
• Liaise with staff in other departments and with external contacts.
• Organise and store paperwork, documents and computer-based information.
• Photocopying and printing various documents, sometimes on behalf of other colleagues.

Desired Skills, Qualification & Experience

• Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Organization, Travel Logistics, Typing, Verbal Communication
• Strong communication and people skills
• Good organizational and multi-tasking abilities.
• B.sc will be an added advantage.