Deputy HR Coordinator at Medecins Du Monde

Location: Maiduguri, Damboa & Emergency fields

MAIN RESPONSIBILITIES

Under the supervision of the Human Resources Coordinator, the Deputy Human Resources Coordinator will be responsible for the following main activities in order to guarantee rigorous and transparent procedures and to fulfil the objectives of the mission in the respect of MdM guidelines:

Human Resources Management

• Technical Support & Capacity Building
• Communication; Reporting; Capitalisation

HIERARCHICAL & FUNCTIONAL LINKS

• The Deputy Human Resources Coordinator is directly supervised by the Human Resources Coordinator.
• S/he works closely with the members of the HR team, the Financial Coordintor and her/his team, as well as with the Field Coordinator of Damboa.
• S/he ensures close relationship with the coordination team.

TASKS DESCRIPTION

• Human Resources Management
• Supports managers in preparing job profiles, in the respect of the classification grid;
• Supports the accurate implementation of the recruitment process; Monitor fair and transparent its implementation at field level;
• Ensures contracts management (template update, amendment…) and the implementation in Damboa base;
• Supports implementation of HR tools (such as database HR monitoring contracts; leaves; etc.), development of complementary tools if necessary and supervises the implementation by all field teams;
• Ensures the monthly follow up of HR tools;
• Ensures the payroll procedures which conform to Nigerian legislation and with MdM guidelines and support the Finance Team to ensure timely accurate salary payments in accordance with Nigerian Law;
• Ensures the application of MDM rules for the national staff (administrative formalities, recruitment process, contracts, constitution of individual files, briefing of new employees, confidentiality of HR information …);
• Takes part in disciplinary procedures and investigations;
• Contributes to the definition of Human Resources needs in terms of writing project proposals and any amendments;
• Participate in interviews when requested to do so by the Human Resources Coordinator, on behalf of the HR Department
• Technical Support & Capacity Building Team management
• Ensure the HR database handling on an everyday basis;
• Explain the MdM HR procedure and tools to staffs;
• Trains the HR national team on the general HR administration procedures in place;
• Develop and conduct HR management training on specific topics (e.g. MDM Recruitment Process, HR follow up table, etc.) in order to increase the MdM team member capacities and knowledge;
• Ensure information sessions with HR Coordinator in order to increase the MdM team member knowledge and understanding on Human Resources, particularly in Damboa base.
• Communication; Reporting; Capitalisation
• Participates to HR department meetings;
• Participates to MDM Coordination team meetings during the absence of the HR Coordinator,
• Participate in meetings with the Financial Department;
• Contributes to the Nigeria Monthly Sit-Rep;
• Elaborates HR Reports and Contribute to all other reports by providing relevant data related to the position;
• Provides regular reporting on his/her activities to HR Coordinator upon his/her solicitation (coordination meeting, bilateral meeting, etc.);
• Provides to the HR Coordinator and General Coordinator with a Mission Report and/or Handover document at the end of the assignment;

OTHERS

• Is responsible for the proper use and maintenance of assigned equipment
• Performs other additional duties on request of the Human Resources Coordinator
• Informs immediately the Human Resources Coordinator of any misfunctioning

Profile required

• Diploma in Human Resources Management or similar education;
• Minimum of 2 years of professional experience in Human Resources
• Experience of 1 year minimum in a similar position with an I.NGO is required (with MDM is an asset);
• Experience in conflict or difficult contexts a distinct asset
• Excellent computer skills in Excel particularly (database management)

Languages :

• English : mandatory
• Hausa and Kanuri : recommended
• French : an asset