Fleet Manager at Rainoil Limited

Job Summary

• To manage the day-to-day Fleet and Administrative operations.

Duties and Responsibilities

• Set up maintenance schedules to ensure each truck is kept in top condition and monitor them
• Implement and monitor a preventative maintenance program to assure cost effective maintenance and a scheduled maintenance program to provide maintenance by manufacturer’s specifications.
• Work closely with the maintenance team to find ways to reduce downtime due to repairs or lack of routine maintenance
• Maintain a complete inventory system through recording of all expenditures and income of each truck, maintenance equipment, fuel, repair parts, supplies, etc.
• Check all repair work performed in shop for completeness. This includes physical inspections and road tests before vehicle is turned back to the fleet
• Ensure compliance of the company with government regulations that have to do with the transportation industry
• Take preventive measures to ensure the safety of trucks and drivers.
• Ensuring that all truck are properly registered; track their registration expiry and carry out inspection on regular basis
• Monitor fuel purchases by administering fuel vouchers / funds for all truck to their respective drivers and ensuring compliance by regular visits to partner fuel stations.
• Handling of all fleet customer issues and services
• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
• Updating office policies and procedures
• Preparing reports on expenses, office budgets, and other expenditures
• Organizing conference room scheduling, equipment, and cleaning
• Preparing travel arrangements for office staff; overseeing and preparing expense reports and budgets
• Monitoring incoming and outgoing mail/Courier; signing for packages from courier service company; receiving mail and packages from couriers and delivering to proper recipient
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Qualification Requirements

• First Degree in any area of specialization
• Minimum of 8 years’ relevant experience.
• Experience in an FMCG or Oil and Gas Company will be an added advantage ·
• Experience using relevant ERP and Microsoft Office.
• Valid driving license