Professional Secretary at Africa’s Young Entrepreneurs (A.Y.E)

Job Description
Personal Secretary Responsibility Include:

• Acting as the point of contact between the manager and clients
• Screening and directing phone calls and distribute correspondence
• Handling requests and queries appropriately

Job Brief

• We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
• You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs
• Devise and maintain office filing system.

Requirements

• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• O'Level diploma
• PA diploma or certification would be considered an advantage