Executive Secretary to the General Manager at Human Resource Associates (HRA)

Department: Administration

Main Purpose of the Job
To provide high quality management and administrative assistance to the Executive Director of the company.

Job Profile

    Manage and coordinate the activities of the executive director
    Manage the executive director’s diary and appointments, ensuring effective use of time and preparation of necessary paper work in advance
    The candidate must be able to review legal documents and identify underlying clauses
    The candidate must be smart, well organized and meticulous in handling official documents
    Filter incoming calls, sorting, filtering, redirecting and taking actions as appropriate.
    Preparing and editing correspondence, developing reports and presentations.
    Managing projects and conducting research

Qualifications and Skills level:

    Must have experience in the legal profession, a degree in law will be an added advantage
    Must have worked in a law firm, preferably as a confidential secretary
    Must have 3-4 years experience
    Must be between the ages of 25-35
    Good experience in Microsoft applications (Basic and Advanced)
    Other related qualifications will be an added advantage

Knowledge and Skills

    Ability to work own initiative and minimal supervision
    Must have an organized approach to work
    Ability to manage heavy workload and at times conflicting priorities and multi-task
    Excellent interpersonal skills
    Must have excellent communication skills; both orally and written
    The candidate must be smart and intelligent
    Must be able to pay attention to detail