Procurement Assistant at Catholic Relief Services (CRS)

Band:                  4

Department:      Operations

Reports To:        Head of Office - Yola

Location:            Yola, Adamawa State

Job Ref Code:    PAY180219

Full JD Link:      https://bit.ly/2E9eLfp

Job Summary:

The Procurement Assistant will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. His/her abilities will allow them to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability. S/he will support all infrastructure activities on the STaR project.

Job Responsibilities:

• Assistance with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by fax and messenger,
• Maintain current up to date procurement documents / manuals.
• Routing copying and circulation of quotes, bids and proposal for evaluation.
• Researching pricing obtaining quotes, locally on low value items.
• Work closely with Infrastructure Specialist to supervise infrastructure activities and cash for work program
• Work with private contractors to plan, design and deliver medium-scale infrastructure projects
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid, contract award notice and that contract documents are distributed accordingly.
• Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.
• Preparation of procurement tracker.
• Coordinate with requestors and make sure the right materials needed, find out the sample of material to be purchased if necessary.
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriated records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose.
• Perform other duties assigned

Education and Experience:

• Minimum of bachelor’s degree in relevant field.
• Minimum of two years professional experience in an administrative or procurement capacity.
• Excellent English language skills written and spoken. Hausa/Kanuri a plus.  
• Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds. 
• Ability to work on multiple tasks concurrently and under pressure.
• Excellent knowledge of computer software – MS Office and Excel especially;
• Must be flexible and be able to work independently and as part of a team.

Travel Required 60% to field locations in Borno and Adamawa