Administrative/Account Officer at Corporate Headfitters Limited

Job Description

• Maintaining Database: As Administrative Officers you are to maintain company and client information through files and online databases.
• Creating Reports: You are to collate and send in financial and performance reports.
• Ordering Supplies: As Administrative Officers, you are to ensure that the office has the proper materials to maintain efficiency, supplies must be monitored to avoid stock out
• Manage reports on daily, weekly, monthly basis.
• Manage account payable and receivables
• Cash Management – invoicing, collections, cash control, suppliers and 3rd party payments.
• Account-Handle monthly, quarterly and annual closing
• Organize Financials: Manage billing and ensure that payments are made promptly (Pension, PAYE and VAT etc.)
• Equipment Management: Office equipment, ranging from production machines to copiers and other office machines.
• Event Coordination: Coordinate event or meetings that needs to be planned, coordinate dates, locations, and times for other employees.
• Coordinate staff recruitment.
• Engage all staff required to meet targets (Product Officer, sales & Marketing Officer, production assistants.)
• Hold weekly meetings with unit heads and M. D. (Every Monday 8.45-9.15am) and carry out or organize trainings

Required Skill Set

• Organization: Ability to organize documents, employees, and financial budgets.
• Technological Literacy: in-depth understanding of administrative software.
• Time Management: Should be able to manage their time wisely.
• Work experience as an Accountant, Hands-on experience with accounting software like QuickBooks
• Problem Solving: Ability to solve problem when they arise in the company.
• Planning: Must be able to plan for future complications and future events that have the possibility of disrupting the work environment.
• Excellence knowledge of accounting regulations and procedures
• Written Communication: Must have strong written communication skills
• General Management: Must have general management skills that are flexible in a variety of situations.
• Teamwork: must be able to work in a larger team.
• Advanced MS Excel skills
• BSc in Accounting, Finance, Management or relevant degree