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  • Posted: Feb 4, 2019
    Deadline: Feb 17, 2019
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    The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world. DRC fulfils its mandate by providing direct assistance to conflict-affected populations - refugees, internally displaced people (IDPs) and host communities in the conflict areas of the wor...
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    Human Resources & Admin Officer

    Location: Damaturu

    The Position

    • The HR Admin officer will conduct all HR tasks and maintenance of staff information.  He/She will work within the HR administration procedures of DRC, municipal policies and procedures and ensure compliance with all national acts and legislation. 

    Your Main Duties and Responsibilities will be:

    • Coordinate with Team Leader on Annual Leave, sick Leave forms, review for correctness (for approval, availability of leave), update the data base for leave and file in staff personal files
    • Ensure all staff taxes and legislative obligations are done on time as per the government deadlines. (Constant contact with department of labor).
    • Ensure all administrative matters are properly followed up and legally standing according to the Nigerian legal systems/requirements Keep track, record and properly manage the issue and letters which DRC gets from governmental departments.
    • To ensure staff requiring Visas and other legal documents are organized in timely manner. Filing of all project related documents and development of a transparent and efficient filing system of all administration records as per DRC filing procedures
    • Follow up with Line supervisors and ensure the Performance (Probation) objectives are set and filed within two weeks of the appointment date.
    • Ensure all staff are given the contracts (along with the required attachment) & DRC ID cards on the first working day and staff information data is filled and filed. Follow up with the staff and obtain file one copy of staff contract along with the attachment in personal file.
    • Ensure all staff personal files are updated according to the checklist/DRC procedures on constant basis.
    • Ensure all staff complete the Induction (as per the DRC induction checklist) before sent to work.
    • Prepare the monthly Payroll Leave Schedule for national staff.
    • Ensure that all recruitments are done in accordance with DRC recruitment processes.
    • Organize training on CoC for staff. Brief on other HR policies/procedures to staff when it is necessary.
    • Review HR related documents before the Head of Base and CD approves.
    • Follow up with Line supervisors and ensure the Performance (Probation) objectives are set and filed within two weeks of the appointment date.
    • Ensure the reminders on staff performance (Probation) evaluations are sent to the line managers and final evaluations are filed before the deadline of Probation evaluation.
    • Facilitate regular staff communication, through arranging regular staff (preferably weekly) meetings and ensuring relevant information is being passed on to the field offices.
    • Focal point for HR Administration in the office
    • Serve as technical resource person for the HR department.
    • Report to the HR Team Leader any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
    • Other responsibilities as assigned by supervisor.

    Key Requirements
    Education:

    • University degree in Human Resources/Administration, Business Administration and other related discipline

    Essential:

    • At least 3 years work experience in field of Human Resources and Administration in an NGO/Commercial sector.

    Desirables:

    • Hands-on experience/skills in MS Office applications (Excellent computer skill)
    • Ability to work under pressure to deadlines and stress.
    • Ability to work independently on his or her own initiative with problems solving skills
    • Strong team and interpersonal skills
    • Fluency in written and spoken English.

    Conditions

    • Availability: 1st March
    • Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
    • The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

    Application Method

    • CV and Cover Letter indicating and explaining the suitability to the position applied.
    • Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
    • Applications should be addressed to: “Recruitment Manager”.
    • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.

    Method of Application

    Note

    • Applications sent/received after the deadline will not be considered.
    • Only short-listed applicants will be invited for written test and oral interview.
    • DRC-DDG Nigeria does not charge any fees for recruitment and does not use any employment mediator.
    • The position is for NIGERIAN nationals only.
    • Please note that only short-listed candidates will be contacted for interview and we are an equal opportunity organization so women are strongly encouraged to apply for this position.
    Interested and qualified? Go to Danish Refugee Council (DRC) on candidate.hr-manager.net to apply

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