Personal Assistant to the MD at Aldelia Limited

Job Description

• Reporting to the Managing Director, you will provide an efficient and responsive administrative, organisational, and logistical service to the Managing Director.

You responsibilities will include but not limited to:

• Manage and maintain the Managing Director’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
• Conduct weekly diary meetings with the Managing Director to discuss upcoming engagements, invitations and other requests.
• Schedule meetings on behalf of the Managing Director.
• Coordinate travel and accommodation requirements for the Managing Director.
• Filter general information, queries, phone calls and invitations to the Managing Director Officer by redirecting or taking forward such contact as appropriate.

Requirements

• Degree qualified, you must have a minimum of 6 years' demonstrable experience in an administrative/executive assistant/PA role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts (essential).
• Experience of diary management and booking of travel and accommodation (essential).
• Experience of successfully working with senior management (essential).

Required Knowledge, Skills & Abilities:

• Minimum of 5 years experience working with top management.
• You must be proficient in Keyboard and IT applications, expert level in the use of Outlook, Word, Excel and PowerPoint, excellent organisational skills, ability to multi-task and organise others.
• You must have excellent oral and written communication skills and ability to professionally represent the Managing Director’s office.
• Ability to work under pressure and be flexible as part of a small team is equally essential.
• In addition, you must be attentive to detail and deadlines, able to prioritise and manage own workload amid conflicting demands and busy work periods.
• Ability to exercise discretion in dealing with confidential or sensitive matters is required.
• You must be confident and able to work on own initiative with limited supervision