Warehouse Assistant at Action Against Hunger | ACF-International

Location: Damasak, Borno
Job Type: Full Time
Starting date: ASAP
Direct Line Manager: Roving Logistics Manager

Objective 1

• Represent AAH and the program within the community.

Tasks and Responsibilities:

• Apply AAH Kitlog storage procedures.
• Identify the items entering and leaving and check the quality, quantity and documentation.
• Report any problems with quality, quantity or documentation immediately.
• Provide support to Warehouse officer on update the SFU.
• Update any database upon request in the framework of storage management.
• Keep stocks forms bin cards, stock cards etc. up to date.
• Restrict entry into storage facilities and keep keys for the storage facilities

Objective 2

• Participate in monitoring of Stock Utilization.

Tasks and Responsibilities:

• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the warehouse officer.
• Advice on the minimum stock balance according to consumption.
• Pay particular attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Logistics Assistant whenever expiry dates are approaching (within 2 months).
• Carry out monthly physical inventory of all items in stock and anytime upon request or convenience.
• Identify stock that is not being utilized and report to warehouse officer.

Objective 3

• Manage the storage conditions.

Tasks and Responsibilities:

• Check daily that the store is clean, organized and is regularly ventilated.
• Arrange stock in such a way that it’s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store.
• Remove/ separate infected products and inform the Logistics Assistant.
• Separate foodstuffs from other stock and pay special attention to dangerous goods.
• Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities.
• Plan for disposal of expired/ infected products in collaboration with the logistics officer and program teams.

Objective 4

• Manage shipments and Cargo.

Tasks and Responsibilities

• Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kitlog procedures.
• Ensure budget holders personally conduct a physical review any stock they have requested and sign the necessary documentation.
• Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

Internal and External Relationship
Internal:

• Coordinate and maintain relationship with other departments and program teams.
• Close relation with Log officer and Logistics assistant.

External:

• Interact with suppliers, and casual service providers

Position Requirements
Qualifications:

• Minimum of a National Diploma in Management or related course of study with professional experience in stock management.

Skills and Experience
Essential:

• At least 1 year proven experience in stock management.
• Sound knowledge of general storage procedures.
• Knowledge of computer packages excel and word.
• Highly organized.
• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language.
• Inhabitant of NE Nigeria region

Preferred:

• Archiving management.
• Traceable previous experience in similar role in an NGO set up