Program Coordinator at Alliance for a Green Revolution in Africa (AGRA)

Job Reference PC/NR/11/2018

The Position

• Reporting to the Country Manager, the Program Coordinator will be responsible for the coordination and management of events, travel, and documents related to programs, reports, and grant-making within a county and region.
• He/She will assist Country Managers and Program Officers in the planning, communications, reporting, event and partner management date capture, analysis, and refinement of project proposals and grant memos in order to support and facilitate successful country operations and impacts. Further, the PC assists with pipeline development and coordination, including procurement, contracts and grant documents which should be well-prepared in advance of submission to the Procurement and Grants Unit and the Grants Committee, as well as follow up on grantee reports.
• The Program Coordinator will also assist the Program Officers with regard to internal and external partner communications to ensure the running of a cohesive program, and provide regular updates on the team's status including liaising with Communications teams.

Key Duties and Responsibilities

• Facilitate partner and stakeholder communications.
• Coordinate travel and events for country teams.
• Ensure AGRA branding, signage, as well as relevant administrative procedures
• Assist In procurement documentation and linkages amongst country teams and standard procedures.
• Respond to inquiries and screen, direct, and follow through on all program enquiries as appropriate.
• Assist the County Manager in the preparation and tracking of pipelines and budgets.
• Monitor the development of grants and assist in their formulation from the point of initial, draft submission to final approval by the Grants Committee and Grantee signatures.
• Review and assist in the correction, as needed, of project proposals for clarity of purpose and all matters related to implementation, budgeting, and results indicators.
• Follow-up with grantees to send reports due in a timely-manner and ensure reports are approved to Grants Unit as necessary.
• Review grantee achievements against targets and work with relevant Program Officer and grantee to the reports in case of any consistencies,
• Review indicator Performance Tracking Tables (IPTTs) and use the data to prepare quarterly Dashboards and the Data explorer, and AGRA Management Information Systems (AMIS).
• Track audits and follow up with Program Officers.
• Track grantee no-cost extension and modifications and forward to Program Officer and Grants Unit.
• Assist the Country team in preparation of reports, board reports, AGRA annual and quarterly reports.
• Assist in capturing programmatic progress, successes, case studies, tweets, and other communications requirements through photographs, videos and articles,

Key Qualifications and Experience Required

• Bachelor's degree in Business or Social Sciences.
• A Master's degree will be an advantage.
• A minimum of 5 years experience in a similar role.
• Computer proficiency and familiarity with a range of software applications including word processing, spreadsheets and databases.
• Fluency in English language is essential
• Good working knowledge of agriculture, markets, systems, development, or economics.
• Experience managing complex initiatives with proven ability to develop high impact partnerships.
• Experience in working with similar organizations or institutions will be an added advantage.
• Analytical, excellent data mining ability.
• Strong ability to influence positively both upwards and downwards across cultures and organizations
• Proven coordination ability to influence teams to achieve their best within tight resources.
• Familiarity with both the government and private sector policies and structures.
• Results and detail orientated with a very hands-on approach.
• Excellent organizational, problem solving, and communications skills.
• Intelligent, motivated self-starter with strong interpersonal skills and work ethic

Remuneration
An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.