Logistics Manager at Action Against Hunger | ACF-International

About The Program
Action Against Hunger has been operational in Nigeria since 2010 responding to both chronic and acute needs through a multi-sector strategy where nutrition, Food Security and Livelihoods and Water, Sanitation and Hygiene activities are integrated to have a meaningful impact on people’s resilience. The main objectives of the country program are:

• To continue building on Action Against Hunger’s reputation for nutritional expertise to deliver integrated nutrition, WASH and FSL assistance in the high caseload Northern Nigeria States and build evidence from out pilot projects to influence policy makers to find long lasting solutions to under nutrition and hunger,
• To respond to the dire humanitarian situation created by the devastating conflict on-going in the North East while applying, where possible, attempts to find durable solutions in line with the New ways of Working and Humanitarian Development Nexus.

With a central office in Abuja and 3 main field office across the North, Action Against Hunger runs intervention in 3 States of Northern Nigeria including two States affected by the on-going conflict. We have a country team of around 550 staff (45 international) and a budget for 2018 projected at 50 M US$. Our main donors and partners in Nigeria include USAID/OFDA & FFP, DFID, ECHO, EU EDF, AFD, UNICEF, SIDA, SDC and GAC.

You'll Contribute To Ending World Hunger By:

• To implement the logistics policies and procedures of the Nigeria mission to ensure optimum logistical performance and provide the best possible support to the programs in the field.
• This position is not assigned to a particular base as the role will be roving. The contact duration is for 6 months, ends June 2019 with a possible extension (renewable).

Key Activities
Supervise the Logistics team in the Field Base:

• Organization and supervision of the logistics department in the base.
• Perform evaluations of team members and follow-up on objectives as well as performance of team members.
• Plan staff development / training for the logistics team at base level. Train staff and provide ad-hoc support on how to properly operate within and implement AAH-USA logistic policy and procedures.
• Be the backup of any logistic team member in the base whenever on leave or sick.
• Provide a weekly/monthly planning for the team in the base; Prioritize tasks, set deadlines and follow up on tasks requested from team members.
• Motivate the team through sound people management principles.
• Contribute to or draft guidelines where needed to ensure task and responsibilities are well defined and known.

Supervise the Supply Chain function at the Base:

• Establish a supply planning mechanism between the Programs, Finance and Logistics teams at the base; ensure the Project Procurement Plans (PPP) and Supply plans are developed and implemented in the base.
• Cross-checks PFUs with supply plans, discuss with Program managers discrepancies.
• Follow up on requests believed to represent financial risk for the organization.
• Supervise and/or organise the procurement (quality/price/procedures) and ensure Kitlog procedures are respected and procurement are done exclusively in LINK. Support field logistic staff for any negotiated procurement procedure (definition of criteria of evaluation, AT and AF…).
• Carry out spot checks all across the supply chain on monthly basis at least.
• Supervise stock management (storage conditions, stock reports, expiry dates…) and ensure that it follows laid down procedures and; that stock release orders, stock cards, SFU and other documents and/or tools are used and systematically updated.
• To monitor the deliveries to the departments/bases/programmes.
• Ensure the monthly stock report is done on time.
• Carry out spot check across the warehousing process on monthly basis at least.

Supervise Fleet & Transport Management:

• Oversee the vehicle fleet weekly and monthly plan using AAH tools and insure their actual implementation.
• Support the logistics Head of Department to identify the needs of vehicles.
• Check that the rented vehicles are in line with the approved documents and approve the monthly payments.
• Ensure base vehicles are serviced on time and that records are properly kept in appropriate fleet folders.
• Follow-up the fuel consumption and approve the monthly payment.

Equipment Management:

• Supervise equipment management (ensure IT Officer’s management of equipment follows KitLog V3, IT Policy and Mission guidelines) in liaison with the mission ICT manager.
• Ensure by proper supervision of IT Officer that all communication means are working in the mission (Internet, HF/VHF, GSM and Thuraya) and that licences to use them are up to date.
• Ensure by proper supervision of IT Officer that all users have signed a temporary allocation form for all equipments that they are receiving and that small asset register at capital is properly used by IT Officer to track equipment movements.
• Perform regular controls to ensure accuracy of monthly equipment lists consolidated by IT Officer.

Management and planning:

• Contribute with Logistic HoD to the development, implementation and review of the mission Country Logistic Strategy.
• Ensure that the PPP are prepared for each proposal on the base and that the supply plan in regularly updated.
• Ensure a good communication between logistics team and all department in the base, more especially the project implementation team.
• Support Logistics HoD in preparing spending plan for mission log related cost (fleet planning…).
• As a senior staff member of Action Against Hunger the Logistic manager is expected to have an overall knowledge of the base projects, set ups and their budgets follow up.
• Contribute with Logistic HoD to the preparation of audits.
• Prevent fraud, report and manage any fraud issue identified.

HR Management:

• Hire (with support from HR department) and manage the logistics team in the base.
• Ensure all logistics staff have objectives, actions plans and training plan.
• Ensure all logistics staff are appraised and the needs of support/training are identified and shared with Field Coordinator and Logistics Coordinator.
• Ensure a good team dynamic within the logistics team.
• Prevent and manage conflicts within the team and with other departments.

Security and Communication Management at the Base:

• Ensure daily communication systems (radio, phones…) is done.
• Ensure standard AAH communication procedures are respected in the capital and on the bases
• Report any incident to the Logistics HoDor Operations Support Coordinator using the kit log 3 format.
• Ensure all logistic works are reported in correct templates at the defined timelines, and Monthly Logistic Report is shared with HoD Log, Operation Support Coordinator, and Field Coordinator on defined timeline.
• Represent Base Logistic Team in the Base Coordination meeting and to other external stakeholders.

Does this Description Fit You?

• You have a Bachelor's degree in Logistics, Purchasing and Supply Chain Management, Business Administration, Engineering or a related field.
• You have at least 3 years’ extensive experience in logistics management and coordination, preferably in Humanitarian or development work.
• High level of Integrity and Transparency.
• Excellent people management skills combined with the ability and desire to further develop staff capacity.
• Strong organization and management skills and ability to coordinate a diverse range of people and responsibilities.
• Ability to organize and prioritize workload, using initiative when appropriate and demonstrate good judgment.
• Possess strong analytical, communication, interpersonal and negotiation skills.
• Effective multitasking skills with ability to coordinate and handle pressure/stress well.
• Flexible, able to live and work in a stressful and insecure environment.

Our Core Values
In this position, you are expected to demonstrate Action Against Hunger-USA-USA’s five core competencies:

• Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.
• Integrity - we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.
• Creativity - we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.
• Excellence - we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).
• Empowerment - we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Benefits
Action Against Hunger values its employees and offers a comprehensive remuneration and benefits package. These include but are not limited to:

• Health Insurance
• R&R Breaks
• Paid annual leave (vacation)
• Training opportunities
• Child allowance