Goods Received Note (GRN) Officer at Hubmart Stores Limited

Job Purpose

• Generating/confirming/editing of all documents as regards ordering, receiving from and returns of goods to customers.
• To verify that all goods received tally with the documents tendered and ensure signing of the receiving documents by the required authorities.
• To make all necessary documentation for all goods being supplied by and returned to the supplier. And forward same to accounts department as part of payment processing details.
• To make documentation of all goods being given out to other shops/outlet
• Discipline- Attendance to work 15 minutes to half hour before store opening, maintaining floor discipline & decorum.
• Maintaining standard uniform code (branded T-shirt and well tucked in).
• Accountable for productivity of no. of hours spent at work
• Ensuring that the work area is neat & clean before and after work
• Confirm/Edit LPO’s as per Receiving Manager/Supervisor remarks on Vendor invoices based on physical check
• Bring notice of any high price fluctuation (as per defined parameters) to the Receiving Manager and update before processing GRN.
• Ensure PROMO goods are processed at PROMO cost & price.
• Match GRN (good receive note) with invoices.
• Tally number of cartons processed with that of receiving supervisor’s tally and sign off.
• Make sure GRN documents are printed immediately after processing the same and checked for any discrepancies.
• Make sure the barcode stickers are generated immediately after processing GRN.
• Make sure processed GRNs are submitted to Receiving Manager for counter signing
• Tally processed GRN’s with the Security log book/report to make sure all invoices received for the day are processed.
• Arrange processed GRN’s online with the GRN summary sheet for each day and send to Accounts department on time.
• Submit the tracker sheets to the Receiving Manager on close of the day to verify process efficiency.
• Document and file report of all record of Debit Note copies (RTC – Return to Customer).
• Crosscheck to ensure necessary mark-up/mark down is done to maintain minimum and maximum margins as per concept.

Requirements

• Minimum of Ordinary National Diploma (OND), National Certificate of Education (NCE) or equivalent, while additional qualifications and/or membership of a professional body is an added advantage.
• Minimum of 2 (Two) years cognate experience.