General Coordinator Assistant at Medecins Du Monde

Location: Maiduguri with visits to the field
Supervisor: General Coordinator
Line Reports: None

Main Responsibilities
Under the supervision of the General Coordinator, and in technical link with all departments coordinators, the General Coordinator Assistant will be responsible for:

• Internal and external coordination and representation
• Liaison with state authorities as well as local, including traditional leaders
• Help the General Coordinator in understanding the humanitarian situation and the context

Tasks Description
Internal and external coordination:

• Participate to weekly coordination meeting and prepare the minutes to be shared to coordination team and Desk.
• Compile the sitrep parts from all departments and finalize it with GenCo.
• Prepare MDM program reports to be shared externally when needed (ex: authorities such as Minister of Plan.)
• On request of the GenCo, attend non programmatic coordination meetings (ex: INSO, OCHA…)
• File and archive documents related to the GC’s responsibilities
• In case of visibility activities (with prior validation of HQ) and on request of GenCo, take the lead in the organization and implementation of such action (pictures, collection of testimonies) in close collaboration with med and log teams.
• Monitor regularly the situation in Borno State and in case of substantial changes, population movement or degradation of the situation reports immediately to the GenCo.

Liaison with authorities on MDM presence in Nigeria:

• Make sure that MDM comply with all government rules linked to INGO, with the support of our lawyer if needed.
• Inform the GenCo of all changes related to the legal framework of INGO working in Nigeria.
• Initiate on time all MDM registration renewal and make sure that needed documents are shared on time (in close collaboration with HQ secretary) to Ministry of Plan.
• Actively liaise with the INGO forum about all administrative impediments faced by INGO.

Security:

• Monitor closely the security context (Borno state but also the Lac basin region), alert the Genco / Logco of any changes that could impact MDM activities, and produce monthly analysis (short report).
• Brief staff (including expatriate) or any new external visitor about the national & local context, cultural and social customs.
• Put in place, update and share with GenCo on a monthly basis a contact list (ONG, authorities, security entities, community leaders, HF staff…) per site (Maiduguri, Damboa…).
• Organize and participate with the GenCo to community leaders meetings to understand their needs & problems or to solve local issues where MDM could be involved.
• Travel on regular basis to all operational sites to build strong networks with stakeholders in order to work on MDM acceptance in the area (communication on MDM activities, assess the perception of the organization) and collect information about the security context.
• Helps to organize and participate to assessments or exploratory missions and evaluations with ad hoc coordination members.
• On request of the GenCo, support and monitor the good implementation of the security pack in all operational sites, highlight any breach and organize training of the team to ensure their adherence to the rules.
• Participate in the update of the risk analysis matrix, and make propositions of change about the security pack if the context evolves.
• In case of security incident, be involved in the Crisis Management Team.

Others:

• Be flexible in performing his/her duties
• Inform immediately the security focal point in case of any security problem
• Perform other additional duties on request of the General Coordinator
• Independently identify areas of work within the department that require support, and carry out the same

Profile of the ideal Candidate

• Education (Essential): Bachelor's Degree in relevant field with 3 years experience or Master's Degree with 2 years experience.

Skills Required:

• (Confidentiality, Team Player, ability to work with little or no supervision, people management, staff management , good knowledge of Microsoft Word & Excel, Report Writing)
• Additional Skills: Ability to work in low resource field environments.
• Language Skills: Fluent in English (Speaking, Reading, Writing), Kanuri and Hausa are added advantage
• Personal Skills: Ability to work under tight deadlines, team-work, negotiation skills and flexible working hours
• You must have completed NYSC