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  • Roving Logistics Assistant at Terre des hommes Foundation (Tdh)

  • Posted on: 19 November, 2018 Deadline: 22 November, 2018
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  • Terre des hommes (Tdh) is a child relief Non-Governmental Organization with a presence in over 30 countries of the world and more than 90 projects. Our goal is to make a significant and lasting difference the lives of children in need.

    Tdh in Nigeria implements projects in Health, Wash and Child Protection sectors and is recruiting to fill the position below:

    Roving Logistics Assistant

    • Job TypeFull Time
    • Qualification  
    • LocationBorno
    • Job Field Logistics  
     

    Location: Maiduguri, Borno
    Starting date: ASAP

    General Description of the Position

    • This position is a Nigerian national position. Position is based in Maiduguri with regular travel within the regions of Tdh operations in Nigeria.
    • The Logistics Assistant will provide a comprehensive and coherent administrative support for the Tdh logistics operations in Maiduguri and other field sites in Nigeria.
    • The purpose of the position is to implement logistic activities regarding the projects and the base(s) of TDH, more specifically:
      • Management of the fleet of vehicles / equipment
      • Stock Management
      • Procurement - supply
      • Management of office and guest houses functioning
      • Management of the logistic team (drivers, watchmen)

    Key Responsibilities
    Fleet management and Transport:

    • Organize weekly vehicles movements and plan inspection in cooperation with the program team /activities and the Logistic manager
    • Ensure the respect of the vehicle management procedure: log books, use of the vehicles, maintenance, cleaning…etc
    • Supervise and follow the global maintenance of the vehicles in link with the drivers, and the rental agency
    • Ensure all vehicles legal documentation and procedures are updated
    • Ensure the vehicle follow-up every month, (fuel and voucher follow up), synthesis of cost per km, synthesis of maintenance cost, synthesis of total cost…) according TDH’ procedure
    • Support base drivers team in their daily activities and tasks when necessary.
    • Participate in the continuous general training of drivers and regularly test their knowledge
    • Ensure that problems are reported to the rental company as soon as possible.
    • Fill all the documents needed for transportation of goods (Packing list and Waybill)

    Procurement:

    • Identify suppliers, and collect quotations according to Line manager
    • Ensure that all the needed information is filled on quotations
    • Ensure a proper filing system of all procurement files and documents and constantly update the follow up tool
    • Negotiate the price, delivery time and others terms with suppliers
    • Ensure the quality of the purchase and the delivery deadlines
    • Ensure the collected documents are compliant with the procedures: supplier stamp, signature.
    • Provide invoices to the administration according to the rules of the organization
    • Ensure a good communication with the program managers at all the level of the purchase process
    • Report any problem with supplier to the Logistic manager
    • Ensure the supply all recurrent items (Office supplies, cleaning items, drinking water, etc…)
    • Identify with the Logistic manager the new suppliers and make a permanent research of new sources of supply on the benefit of the organization.

    Stock Management:

    • Organize the flow of merchandise
    • Take delivery of the items and check the quality & quantity
    • Follow Tdh’s stock management procedures; Put in place and update/use all relevant tools (stock cards, stock list, delivery notes, etc)
    • Do regular inventories (monthly) for the different items stored within the office and activity bases (projects and logistic items), and ensure it is spread to the programs.
    • Crosscheck regularly the data between deliveries from stock and programs data (donation certificates) in close relation with the program manager.
    • Ensure that all items are stored in good condition and that any missing or damaged goods are reported immediately to the line manager.

    Assets and IT:

    • Ensure all Tdh assets are manage according Tdh procedures
    • Ensure tracking and recording in the assets follow-up
    • Ensure the maintenance, proper use and utilization of Tdh equipment and devices (training to the user…)
    • Ensure the management of the server
    • Human Resources-Management
    • Organize the planning and work of the team his/her supervising

    Reporting:

    • Provide the line manager a monthly report and forecast (Purchase follow up, Stock, Fleet data base)
    • Immediate feedback in case of incident in and around our working area to the line Manager.

    Other:

    • Agree to comply with Tdh Code of Conduct and promote Child Safeguarding policy.
    • Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected.
    • Adhere to and enforce current administrative and logistical regulations and procedures
    • The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive.

    Job Requirements
    Knowledge:

    • Formal education/training in logistics desired - can be compensated with experience (at discretion of evaluation team)
    • Significant previous experience with similar tasks, particularly in procurement
    • Advance IT knowledge (hardware and software, Microsoft Office, Internet, Server, LINUX)
    • Experience in team management
    • Previous experience with an NGO is desirable
    • Ability to work under pressure and in stressful environment
    • Previous experience in emergency response is appreciated
    • Strong organizational and time management skills.

    Skills:

    • Required qualities: organized, sense of human relations, diplomacy, communication skills
    • Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context
    • To have a valid driving license is an asset.

    Languages:

    • Fluent in English (written and spoken), Hausa and Kanuri.

    Method of Application

    Interested and qualified candidates should submit copies of updated CV, Letter of Motivation and National ID card and 3 reference contacts to: tdh.jobs.nigeria@gmail.com Please write "Your Name and position applied for on the subject line of your mail".

    Note

    • The position must be clearly indicated on the application.
    • Only candidates who meet the selection criteria will be conducted.
    • This position is open to both male and female - Nigerian national only.

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