Logistics Intern at Action Against Hunger | ACF-International

Starting date: December 2018
Contract duration: 6 months
Line Manager: Deputy Head of Logistics

Objective 1

• Provide support on inventory management system

Tasks and Responsibilities:

• Support in all logistics activities; inventory management, stock management, tracking of materials and related commodities.
• Register and conducting preliminary review of inventory at the central level during receipts and keeping of reposite database of tracking tools such as e-copies of waybills and PODs.
• Conduct inventory count of stock periodically;
• Spearhead the codification of inventory in the Capital office;
• Scrutinize, troubleshoot and report any discrepancies as it relates to logistics of stock and related commodities;
• Support in the management of relationships with operations personnel, programs and other stakeholders to ensuring seamless monitoring, receipt, warehousing and distribution of commodities and related materials.

Objective 2

• Office Supplies Maintenance

Tasks and Responsibilities:

• Consolidate and submit on monthly basis stock reports for the capital.
• Document, flag and report discrepancies where applicable.
• Data entry on Terramar Software.
• Other roles as assigned by the Line Manager.

Objective 3

• Provide support on filing, archiving and processing of payments

Tasks and Responsibilities:

• Support the process of archiving for all other logistics document;
• Support the reorganization and classification PD’s folders;
• Support the process of PD verification and Control by identifying missing documents using checklist;
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data;
• Support the processing of payments for submission to finance.

Objective 4

• Additional Responsibilities

Tasks and Responsibilities:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task;
• The Logistics intern is required to be flexible and adaptable with regards to the implementation of the daily work/activities;
• The Logistics intern is expected to conduct all duties in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter including promotion of gender equality.
• The Logistics intern may be requested to work on an innovative project. In such case, develop and present such project before the end of the internship.

Internal Relationship:

• Logistics team-exchange of information and collaboration;
• Liaise with other all departments and bases as required;
• DHOD Logistics-line management, exchange of information and collaboration;
• Capital and Field Logistics Team;
• Technical and HR team.

External Relationship:

• Local suppliers and vendors: exchange of information and support the receipt process of supplies.

Position Requirements

• Degree in Logistics or related field;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, and Outlook);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Must be a resident of Abuja and within the ages of 20 to 30 years of age;
• Very good knowledge of Microsoft Office applications and computer software – MS Office and Excel especially;
• Hardworking, flexible, and ability to work collaboratively within a team;
• Motivated and problem solving individual with high levels of initiative;
• Demonstrate excellent written and oral communication skills;
• Must demonstrate a good understanding of contemporary management best practices;
• Excellent people skills; Demonstrate high level of initiative, diplomacy, tact and problem solving skills.