Cost & Inventory Accountant at Eat'N'Go Limited

Location: Victoria Island, Lagos

Purpose / Role

• Main purpose of this role is to follow prescribed procedures on processing suppliers invoices for inventory items. It also covers import of inventory items and store equipment.
• The Inventory Officer verifies and reviews invoices, and related support documents to ensure its compliance with the company policies and contract terms.

Key Aims and Objectives

• To ensure timely posting of invoices.
• Prompt intimation about shortage of Materials, materials returned or rejections made, must be communicated so that Debit Notes can be raised on suppliers.
• To supervise and participate in monthly physical verification of Stocks for successful inventory management.
• To correctly report Bad and Damaged materials.
• To Correctly report expired and obsolete stock.
• Review best practices that can support continuous process improvements

Prime Responsibilities and Duties

• Reviews invoices with quantities received as per Goods Received note and prices approved as per Purchase order.
• Posting of Purchase invoices in ERP based on GRN & Purchase Order on a daily basis.
• Ensure that Warehouse, Project, Location and Company dimensions are correctly posted in SAP while posting invoices.
• Ensure that Purchase orders and contracts are approved in accordance with the Authority Matrix to help ensure effective internal financial control.
• Follow up for original invoices to eliminate the risk of overpayment.
• Any anomalies/discrepancies in invoices to be highlighted immediately to Accounts Manager/Head of Finance/ Commissary Manager / Procurement as relevant.
• Ensure compliance with applicable Tax Laws such as Zero VAT on drinks / Zero VAT on Basic Food Items etc.
• Reconciliation of major vendor accounts like NBC / CHi / Multipro etc.
• To follow up with Purchase department for GRN’s, invoices and Packing materials.
• Liaise with Maintenance Manager for Diesel invoices, Generator maintenance invoice and Electricity Bills.
• To monitor weighted average price of materials in ERP.
• Preparation of Landed costs for imported items.
• To arrange monthly physical verification of stock items at various locations.
• To liaise with commissary staff to resolve stock issues.
• To replace Accounts Officer during his vacation.

Other duties:

• Any other duties and responsibilities that may be assigned from time to time by Accounts Manager or Head of Finance.

Reports:

• Monthly Goods Received not yet invoiced Report
• Monthly Stock Variance Report
• Monthly Purchase Report
• Monthly Food cost report
• Monthly Cost Control Report.

Qualifications
Experience / Education Required:

• 8 years’ experience in the field; preferably QSR (Quick service restaurant)
• Proficiency in Excel; Ms Dynamics Navision is an advantage
• High Integrity, utmost confidentiality level
• Good analytical skills
• Detail-oriented with expert knowledge of (GAAP) accounting procedures and financial reporting practices
• Previous knowledge of Inventory is a must
• Excellent verbal and written communication skills and the ability to summarize and present complex financial data in an organized, concise manner
• Independent, mature, self-initiative and possesses positive attitude

Ability to:

• Make decisions and exercise sound judgment
• Ability to work a flexible schedule based on business needs, which may include evenings, weekends and holidays
• Demonstrated self-starter and problem solver with excellent interpersonal skills
• Able to work under pressure and tight deadlines and at the same time deliver time results and reports.
• Team player and fast worker.