Procurement Administrator at Workforce Group

Department: Procurement Management
Reporting to: Procurement Manager

Job Summary

• The Procurement Administrator will be responsible for company procurement and supplies; assist to the Procurement team in coordination of logistics to expedite the delivery of merchandise, equipment and supplies within a company in line with requisition schedule.

Job Responsibilities and Duties

• Act as the primary technical interface between the customer and the company
• Assist in evaluating, organizing and monitoring the assigned project procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire project procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
• Analyze the procurement execution strategy and procedures in accordance with the company guidelines.
• Planning and development of project scheduling with reference to issue dates of requisitions and purchase order placement.
• Analyze the issue of material requisitions within required dates. Review requisitions for completeness and expediting all missing data and/or documents and establish early required delivery dates for equipment and materials in accordance with procedure and schedule
• Analyze review of purchase orders for expediting requirements, seeks solutions to technical problems, to clarify misunderstandings, monitors client changes and communicate to end users on delivery status.
• Analyzes and evaluates purchase requisition forms, as assigned, to ensure purchases meet requirements.
• Analyze and ensure proper file management of all expediting documentation and communication in the procurement file
• Communicates with requesting unit or department personnel in person, by telephone or in writing when discrepancies appear on unit/department’s purchase requisitions and modifies forms accordingly to ensure adherence with company’s procurement processes
• Assist and ensure the update of vendor database files in the company approved system in order to establish authorized vendor status.
• Provides assistance to office personnel on appropriate purchasing procedures.

Job Requirements

• A good university First degree is required.
• At least Three (3) years of related experience in a purchasing position
• Typing and Proficiency MS office tools and SharePoint
• Good coordinating and multitasking skills
• Good interpersonal and communication skills.