Secretary at Delta Forte

Job Description

•     Using a variety of software packages, such as microsoft word, outlook, powerpoint, excel, access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
•     Devising and maintaining office systems;
•     Booking rooms and conference facilities;
•     Using content management systems to maintain and update websites and internal databases;
•     Attending meetings, taking minutes and keeping notes;
•     Managing and maintaining budgets, as well as invoicing;
•     Liaising with staff in other departments and with external contacts;
•     Ordering and maintaining stationery and equipment;
•     Sorting and distributing incoming post and organising and sending outgoing post;
•     Liaising with colleagues and external contacts to book travel and accommodation;
•     Organising and storing paperwork, documents and computer-based information;
•     Photocopying and printing various documents, sometimes on behalf of other colleagues.

Other duties may include:

•     Recruiting, training and supervising junior staff and delegating work as required;
•     Manipulating statistical data;
•     Arranging both in-house and external events.

Skills Required:

• As a Secretary you need to be on top of  your game in order to deliver as per your job description.
• Some of the skills required include being organized and detail oriented, always having a winning smile, listening well and presenting solutions, having terrific spelling and grammar skills as well as being up to date with current issues.
• Qualification: Minimum of HND/B.Sc. from a reputable institution.
• Experience: 1-3 years working experience