Graduate Finance Intern at Action Against Hunger | ACF-International

Starting date: October 2018
Contract duration: 12 months (non-renewable)
Line Manager: Finance Officer

Objective 1

• Ensure quality control of the invoices

Tasks and Responsibilities:

• Verification of all incoming invoice ensuring coherence with the accountancy in SAGA.
• Develop reports related to pending invoices based on extracted files received from SAGA accounting software.
• Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
• Record in the filing report all errors in the wads (bundles);
• Whenever possible, improve the quality of the presentation of words: translation, date (according to the data base file), addition of a calculation note (ticket), etc.
• Rectification and correction of errors based on information on invoices to increase the quality of invoices;
• Work closely with the finance team following the monthly accounting closure to ensure accounting, project and budget codes are entered correctly.

Objective 2

• Filing and archiving of all finance related documents

Tasks and Responsibilities:

• Check that all the invoices are present for each budget line and each contract;
• File the originals according to budget (contract) and budget line;
• Reclassification of invoices according to new budget lines if necessary, particularly when they being used in various operations (redistribution of the initial budget lines);
• Other task as assigned.

Internal Relationship

• Directly reporting to Finance Officer;
• Capital and Field Finance Team;
• Abuja Logistics and HR team.

Reporting Responsibilities:

• Monthly Finance reports on filing (input/support to Finance Officer in preparation).

Position Requirements

• Minimum of HND/B.Sc in Accounting or any related field of study.

Skills: Essential:

• Exceptional organization, time management, and attention to detail;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Ability to maintain confidentiality.
• Must be a resident of Abuja and within the ages of 20 to 30 years of age