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  • Personal Assistant & Office Administrator at The Quotientedge

  • Posted on: 14 October, 2018 Deadline: 19 October, 2018
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  • The Quotientedge seeks to fill the role below

    Personal Assistant & Office Administrator

     

    JOB PROFILE

    Our preferred candidate must be enlightened and hardworking with positive attitude to provide personalized secretarial and administrative support in a well-organized and timely manner. The successful candidate will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication while also helping the company’s day-to-day operations so employees can perform to their highest ability.

    JOB REQUIREMENTS

    • Minimum of 3years prior experience in similar position with measurable results
    • A post graduate degree in office administration or similar relevant field
    • Outstanding communication and interpersonal skills
    • Excellent prioritization and organizational skills
    • Ability to handle confidential information
    • Ability to be proactive and work without supervision
    • Strong attention to details
    • Technical skills, including proficiency with Microsoft Office programs
    • Strong record keeping skills
    • Presentation skills, including welcoming guests to events; ability to multitask

    JOB DESCRIPTION

    • Act as a first point of contact: dealing with correspondence and phone calls
    • Manage diaries, schedule meetings and appointments
    • Manage reception area and looks after visitors
    • Screen access to Directors and distribute correspondence
    • Make travel and accommodation arrangements
    • Manage databases; device and maintain office filing systems
    • Liaise with staff, suppliers and clients
    • Produce reports, presentations and briefs
    • Handle expenses and billing cycles
    • Maintain stock lists, source and manage office supplies
    • Manage staff expense requests
    • Interact with Directors and carries out their requests
    • Create agendas and takes meeting notes
    • May take care of website functions and social media profiles

    Method of Application

    Interested and qualified candidates should send their CV's to info@thequotientedge.com

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