Program Assistant - Consultant at Center for Civilians in Conflict’s Mission

 Job Purpose:         Provide program administrative support and logistics towards the smooth operation of relevant training and stakeholder engagement processes in Borno.

Location:              Maiduguri, Nigeria

Travel:                Up to 40% required (domestic)

Reporting to:        Senior Advisor Programs and Senior Training Advisor

Staff Reporting:     N/A

JOB RESPONSIBILITIES:

Program support responsibilities.

• Assist the programs team with the planning and organizing of trainings/workshops, including through making travel, accommodation and other logistics arrangements.
• Assist in setting up meetings with protection committees.
• Keep track of project expenses and purchase receipts.
• Takes notes of all activities, writes activity reports and shares with colleagues for finalization.
• Proposal assistance: copying, editing, formatting and distribution; takes part in proposal meetings and keeps relevant notes.
• Do data entry to support CIVIC’s M&E Initiatives.
• Ensure proper and accurate filing of documents.
• Support social media promotion of CIVIC’s activities.
• Provide other administrative and operations support.
• Provide logistical support to Nigeria Country Operations Manager (as required): arranging domestic travel including flights, procurement responsibilities as advised by line Manager, hotels and local transportation.
• Provide administrative assistance: meeting and scheduling support—finding suitable times, making reservations, confirming arrangements.
• Provide clerical assistance: formatting, possible editing, printing, drafting and mailing correspondence.

Attend coordination meetings on behalf of CIVIC.
Requirements

Skills and Experience:

• Undergraduate degree in any arts, sciences or social sciences subject
• Minimum 1-2 years relevant full-time work experience
• Demonstrated strong work ethic
• Organizational skills
• Attention to detail
• Written and oral communication skills (English). Hausa and Kanuri strongly desired.
• Computer skills with proficiency in Microsoft Office
• Proven administration skills.
• Ability to plan and prioritize workload
• Able to work independently and show initiative
• Ability to work in a multicultural environment and engage with people at all levels
• Passion for CIVIC’s subject matter and willingness to take on the responsibilities and duties as a key member of our team; and
• Female candidates are strongly encouraged to apply.

SALARY RANGE: Commensurate with experience