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  • Posted: Aug 13, 2018
    Deadline: Aug 19, 2018
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    The institution was conceived as Africa’s first Development University. Its mission is to pioneer service learning and build leaders who will be prepared to tackle societal concerns. Located in Yola, Adamawa State, the University is a world-class career-oriented institution missioned to be an agent of change in the development of the region. AUN has a ...
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    HR Officer (Records)

    Location: Yola, Adamawa
    Department: Human Resources & Planning

    Summary of Position

    • The position is responsible for updating and maintaining the integrity of employee records in the Human Resources Database.
    • The position shall ensure that accurate employee records detailing any notices of commendation, warning or discipline; performance evaluations and reviews; changes in employee qualifications and trends in employee trainings; and changes in job title, job description, job classification or supervisor

    Detailed Listing of Responsibilities

    • Maintains employee records, human resource data bases and computer software systems, and manual filing systems.
    • Responsible for maintaining a personnel record for each employee
    • Ensures that each individual has a complete personnel record
    • Facilitates personnel records to be kept in a secured, locked area
    • Facilitates the processes that current staff members may review their personnel record by making an appointment with Human Resources Director.
    • Maintains confidentiality of employment records and sorting outdated records. Updates employees’ records and keeping daily records of employees.
    • Records employee data and monitors departmental changes of staff for record updates.
    • Plans record filing systems by creating hard-copy and electronic folders; files and retrieves information in accordance with departmental records management procedures.
    • Manages the location and storage of records; conducts records audit; and organizes the disposal of records in accordance with their retention schedule.
    • Enters the following documents as part of an employee’s personnel record:
      • Signed and dated offer letter- wage or salary information,- notices of commendation, warning or discipline,- performance evaluations and reviews,- attendance and paid time off records
      • Changes in job title, job description, job classification or supervisor.
      • Verifies existing and new employee’s result, NYSC, previous work place verification
    • Implements file operating policy and procedural improvements:
      • Provide advice, assistance and follow-up on the University policy, procedures and documentations.
      • Helps with implementation of services, policies and programs through HR staff and assists university managers on HR issues.
    • Ensures that access to information and records is controlled at all times in accordance to departmental policies.
    • Coordinates the internal work flow systems and procedures within the HR Department:
      • Provides strategic and administrative advice and support to HR Officers as needed.
      • Facilitates clerical and secretarial support to maintain the effective running of the records office
    • Perform other duties as assigned by supervisor.

    Position Requirements

    • Bachelor's Degree and three to five years of human resource experience.
    • Knowledge of multiple human resource disciplines.
    • Strong interpersonal and communication skills.
    • Ability to analyze data and provide recommendations.
    • Experience with MS-Office.
    • Good communication, organizational and interpersonal skills are essential.

    Other Requirements, Abilities for the Position:

    • Ability to maintain a high level of accuracy in preparing and entering information.
    • Confidentiality concerning personal files and records.

    Description of Benefits
    Salary and benefits are commensurate with experience and job classification as approved by the University.

    Method of Application

    Applicants should submit their Resumes, Cover Letters and references to: recruitment@aun.edu.ng before the closing date above.

    Note

    • The position being applied for should be the subject of the e-mail
    • Only shortlisted candidates will be contacted.

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