Finance Assistant at HIFASS

Reports To: Program Manager/Accountant HQ
Duration: 6 months

Purpose of Position

• The Finance Assistant refers to UNHCR Manuals and relevant policy papers to assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.

Responsibilities

• Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
• Assist newly arriving or departing staff members on opening/closing bank account; process their entitlement upon assignment.
• Issue PO and non-PO vouchers including monthly salaries of HIFASS/non HIFASS Staff, daily subsistence allowance to staff going on official missions, cost of air-tickets, requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
• Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
• Liaise with other functional units who work closely with Finance Unit on relevant issues.
• If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
• Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
• May be assigned as the custodian of the office petty-cash.
• Draft routine correspondence.
• Perform any other related tasks as required.

Qualifications

• Degree in Business Administration, Finance, Office Management, Human Resources or other related field.
• Minimum 5 years of job experience relevant to the function;
• Computer skills (MS office and Quickbooks).
• Fluency in English and working knowledge of another relevant language or local language (as applicable in the duty station).
• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Completion of UNHCR learning programmes or specific training relevant to functions of the position.