Graduate Vacancy at The Unicaribbean Business School Nigeria

Responsibilities

•     A secretary will have to take notes and dictation from the boss for drafting the correspondence or executing the work. She can either record the dictation and transcribe it later or write it down.
•     Will have to keep a record of appointments and ensure that each one is conducted smoothly and on time. Follow up for attendance, venue booking, arranging notepads, pencils, water bottles, glasses, etc. are also the duties of a secretary.
•     Handling difficult situations without any assistance is one of the prime duties of a secretary. A secretary might face managerial or administration problems; she has to sort them out on her own without the interference of the senior management.
•     One of the prime duties of a secretary is to arrange for the travel and boarding requirements of the boss or staff. This needs to be done flawlessly and meticulously especially when foreign travel and hotel bookings are involved. A minute-to-minute itinerary should be prepared for the convenience of the travelers.
•     Organizing fun employee engagement activities and events for the department is not a secretary's core activity, but it can definitely help in honing her leadership prowess.
•     It is the duty of the secretary to maintain the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc.
•     A secretary has to ensure timely and accurate delivery, and pick up of important office material. Items to be couriered should be sent on time, tracked and followed up for efficient delivery.
•     A secretary also undertakes the responsibility of maintaining guest relations. Welcomes the visitors and makes them comfortable by offering refreshments. Might also require to book dinner reservations or accommodation for the guests.
•     It is the duty of the secretary to manage and renew memberships to various business forums, institutes, societies, etc.
•     Keeps a tab on the available stock of office supplies, stationery, office equipment, etc. and makes arrangement for placing a new order.
•     A secretary will have to write, edit and disseminate information through presentations, spreadsheets, letters, mails, minutes of the meetings, memos, itineraries, etc.
•     A secretary has to schedule, organize meetings and maintain a record of the agenda, minutes and maintain a follow-up of the tasks.
•     The secretary has to carry out general office administration duties from time to time.

Requirement

•     Degree qualification with relevant experience