Executive Administrative Assistant at The American University of Nigeria (AUN)

SUMMARY OF POSITION:
The Executive Admin Assistant to the Dean is charged with the responsibility of providing high-level administrative support  for the Dean in accordance with AUN Policies and Procedures, preparing statistical reports, handling information requests, and performing clerical functions which include but are not limited to preparing correspondence, travels, receiving visitors, arranging conference calls, and scheduling meetings. The Executive Assistant shall also relieve the Dean of administrative detail by coordinating work flow within the department, setting up "tickler" system and setting up an "exception reporting" system to handle routine tasks without supervision. Also, the Executive Assistant shall routinely re-order office supplies.

Position Requirements:

•     A Bachelor’s degree from a recognized tertiary institution; four years increasingly responsible office support/administrative experience OR any equivalent combination of education and/or experience.
•     Knowledge of :

1.         University policies and procedures affecting assigned work.
2.         Office administration principles and practices.
3.         Budgeting procedures and financial record keeping

•     Skill in English composition, grammar and punctuation.
•     Ability to maintain a high level of confidentiality and academic acumen.
•     Skill in compiling and presenting statistical information.

Other requirements, abilities for the position:
•    Energetic, dynamic personality
•    Ability to perform consistently under pressure and to work cooperatively with others.
•    Ability to represent the Dean’s Office in a professional manner
•    Strong interpersonal and communication skills.
•    Ability to receive and follow instruction.
•    Ability to run several projects at the same time simultaneously with high level efficiency.