Jobs at HealthPlus Limited

Key elements of the role

• Develop and direct strategies for the Facilities and Admin department and ensure strategies are aligned with the overall goals of the organisation
• Develop processes, procedures and systems for the department in order to deliver the department’s strategy

Office Management

• Manage the provision of utilities and settlement  of related bills
• Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
• Manage internal/external mail delivery, courier and freighting
• Oversee the purchase, storing and distribution of office supplies and equipment
• Ensure all office equipment, machines and tools are in good conditions at all times
• Identify and work towards eliminating all risks that people are disposed to at work
• Advise Managements on ways to insure all identified risks
• Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
• Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
• Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
• Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
• Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims

Vendor Administration

• Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service.  Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, laundry, security and other service providers
• Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
• Ensure vendor compliance with site HSE requirements at all times
• Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice
• Present inputs to CAPEX and OPEX budget during budget cycle and strictly manage approved budgets
• Manage the implementation of policy documents relating to administration and facilities management
• Oversee the provision of key human resources services such as recruitment, training and performance management within the department

Inventory Management

• Plan, administer and control budgets for contracts, equipment and supplies
• Oversee the purchase, storing and distribution of office supplies and equipment
• Maintain a comprehensive database of all store items, office equipment, assets etc
• Plan to avoid going out of stock by ensuring stocks are replenished at reorder level

Other Duties

• Manage the delivery of other general administrative duties including organizing travels and logistics

Desired Skills & Experience

• Bachelor’s degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 10 years minimum experience in a structured organisation, 4 years of which must be in a managerial capacity
• Membership of a recognised professional body is an added advantage
• Leadership & managerial skills
• Negotiation and persuasion skills
• Excellent interpersonal and people skills
• Planning & organisational Skill
• Ability to manage time and prioritise tasks
• Good problem solving and decision making skills
• Excellent verbal and written communication skills
• High standard of attention to detail
• A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel

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Job Description

As our Head of Supply Chain Management Division, you will ultimately be responsible for the planning, monitoring and control of an efficient supply chain function across the group, that synchronizes supply with demand and maximizes net value for the company. Your team will liaise with international and local suppliers and partners to maximise supply efficiencies, while identifying opportunities for improvement.

Key elements of the role

• Report to the Chief Operating Officer
• Develop and direct strategies for the supply chain division and ensure these strategies are aligned with the overall goals of the organisation
• Drive business efficiencies through standardisation of systems across the group
• Develop and implement an inventory optimisation plan, a warehouse optimisation plan and logistics plan for the group
• Prepare annual budgets, quarterly forecasts and monthly reports for supply chain services for the group
• Implement and driving a culture of continuous improvement within supply chain management
• Establish and maintain networks that foster and promote excellent relationships

Desired Skills & Experience

• Bachelor’s degree in Supply Chain Management or a related field with 15 years minimum experience in a structured organisation, 10 years of which must be in a managerial capacity
• Experience in the retail industry, specifically retail pharmacy, is a critical advantage
• Strategic business/commercial operational knowledge and understanding
• Strong relationship management and influencing skills, both internally and with external partners/accounts
• Strong analytical and negotiation skills with a deep understanding of demand analysis
• Ability to lead and develop a team to success
• Excellent verbal and written communication skills
• Strong proficiency in the use of Microsoft Office skills like Word, Outlook, and Excel.

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Key elements of the Role

• Report to the CEO.
• Work as part of a Team, to ensure the highest level of corporate governance within the Group.
• Organise, prepare agendas for, take and disseminate Minutes of Board Meetings and Annual General Meetings (AGMs).
• Maintain statutory correspondence and requirements
• Deal with correspondence, collate information and write reports, ensure decisions made are communicated to the relevant company stakeholders.
• Proactively work to develop and enhance Board and Committee processes and controls in response to regulatory and industry changes, and as directed by the Boards and the Business.
• Provide input and advice to the Business and directors with regard to Board Governance matters
• Contribute to meetings and other relevant discussions as and when required; advising members of the legal, governance and related issues involved.
• Monitor changes in relevant legislation and the regulatory environment and advise appropriate action.
• Liaise with external regulators and advisers, such as external counsel and Auditors.
• Coordinate matters arising from due diligence exercises and work as part of a team to ensure conditions precedent are attained.
• Develop and oversee the systems that ensure the Company complies with all applicable codes, in addition to its legal and statutory requirements.
• Serve as an adviser on the Company’s Staff Pension and Co-Operative Scheme.
• Review and provide legal opinions on contractual documentation with employees, suppliers, customers, etc

Desired Skills & Experience

• A Bachelor’s Degree in Law (LLB, BL) with at least 5 years of proven experience in a structured organisation
• Member of the Nigerian Bar Association, ICAN, ICSAN
• Negotiation skills
• Leadership & managerial skills
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Ability to analyse legal documents for accuracy
• Excellent Time Management skills
• Planning & Organisational Skill
• Good problem solving and decision making skills
• High level of attention to detail
• A good working knowledge of Microsoft Office Suite like Word, Outlook, and Excel