Jobs at Management Sciences for Health - MSH

The success of the PRO-ACT project depends largely on accurate, complete and timely reporting of achievements to PEPFAR/USAID. Achievement of set targets is of utmost importance. Hence, the objective of the M&E Specialist position is to provide technical leadership in the roll-out of LMS-ACT M&E plan in the states integrating it with other health systems and generating strategic data for program management, reporting and documentation of best practices.

Management responsibility

1. Spearheading the roll-out of PRO-ACT M&E plan in line with PEPFAR and national reporting requirements
2. Member of the State Project Management Team that is responsible for overall project performance

• Provide technical input in the development of an integrated State PRO-ACT project plan in collaboration with the Directors, Advisors and State Teams.
• Take lead in the implementation of PRO-ACT state M&E plan and reporting formats for PEPFAR indicators and targets in collaboration with the State Team, Advisors and Directors
• Establish system for flow of information from service-delivery points to the PRO-ACT central data base and ensure timely M&E technical support to all implementing health facilities.
• Take lead in building the capacity of health units’ M&E staff and relevant health and community workers in collection, summarization, analysis and presentation of M&E data.
• Manage the roll-out of the project M&E data quality assurance system including quarterly data quality audits.
• Assist the STL to coordinate the establishment/strengthening of one state M&E system that informs policy and practice.
• Ensure state-of-the art database management practice at the state.
• Analyze M&E data on a monthly, quarterly and annual basis and flag action areas to the project management.
• Work with LMS-ACT management to document and publish best practices.

Supervision:  Works independently and reports to the State Team Leader.

Decision Making: : Working within project strategy and policy guidelines, makes decisions with regards to work responsibilities and is accountable for them.

Responsibility over data or information: Has access to information within project, and is responsible for program data generation and management.

Responsibility over assets: Overall responsibility assigned assets in the program.

Responsibility over Staff:  M&E Officers

The Operations Officer assists in the office administration and logistics of the MSH. The Operations Officer is responsible for ensuring that the operational and administrative functions support the timely and effective implementation of the project’s technical scope of work.

• Provide technical assistance to FAA on a daily basis as requested on how best they go about their duties and responsibilities.
• Follow-up with contractors to ensure proper service and maintenance of Generators, Photocopier, AC’s, etc is carried out in timely fashion.
• Liaise with Security & Guards contractors to ensure an external supervisory visit on security guards is conducted periodically.
• Liaise with field offices on needs, issues and activities upon which they are treated as they emanate.
• Provide and ensure logistics guidance for delivery of items to field offices and facilities as the case may be.
• Liaise with Inventory Officer to ensure tagging and branding of MSH assets is conducted.
• Assist in procurement, clarifying specifications, analyzing quotations, and seeking for approval, ensuring purchases are made according to approved specification, price, quantity and quality inclusive.
• Liaise with Abuja office staff (IT, Finance, Operations, Transport & Logistics & technical) in sorting out identified needs as soon as possible.
• Liaise with FAA’s to ensure the remittance of maintenance logs upon which specific instructions are rectified to forestall breakdown.
• Follow-up on contractors to ensure about-to-expire agreements are renewed in a timely manner.
• Prepare monthly progress report which seeks to point out closed, outstanding and new issues for all field offices.
• Follow-up with FAO’s, FAA’s technical staff in resolving issues as they come up.
• Communicate pressing issues to supervisor for technical assistance and further directives.
• Supervise the office administration and logistics in the absence of the Field Finance & Operations Manager.
• Ensure with the Transportation Officer the proper use, maintenance and repair of facilities and equipment, such as generators, vehicles, communication, computer units and peripherals, video and audio equipment, other office equipment, and air conditioners and heaters.
• Support the management of the motor pool and dispatch team, and of its international and domestic air travel arrangements and approvals.
• Ensure that temporary duty visitors are received/accompanied at/to the airport, have safe and adequate transportation and accommodations during their stay.
• Support all local and regional purchases as per defined threshold, and maintain tracking and documentation systems that will facilitate future processing, payment and audit requirements.
• Maintain rigorous operations ensuring that systems are in place for the proper receipt, rotation and control of program’s materials.
• Perform other duties and responsibilities as assigned by any staff.

• University degree preferred.
• Significant office management experience.
• Experience managing USAID-funded activities and thorough knowledge of applicable regulations and requirements, preferred.
• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
• Minimum of five (5) years related experience 
• Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Prior supervisory experience preferred.
• Expert skills in Excel Spreadsheets, QuickBooks or similar accounting software, as well as Word; comfortable in a Windows PC environment.