Administrative Job Opportunity at AfDB Nigeria

Objectives

• The Office of the President is responsible for providing support & assisting the President in planning, supervising and managing the business of the Bank Group.
• The Executive Assistant to the President will work directly with the President.

Duties and Responsibilities

• Responsible for the management of the front office of the President including welcoming visitors; reviewing correspondence to ensure timely responses; arranging corporate social events; answering questions and manage the President’s briefing files.
• In Consultation with the President, design, establish and maintain the dairy/calendar of the President.
• Ensure compliance with the requirements for the preparation of the President’s attendance and/or response to invitation to attend meetings; gathers information; prepares and edits documents; and reformats graphic presentation; producing and distributing.
• Helps the Vice Presidents to keep communication and interaction open with the President by serving as liaison between them and the President
• Coordinates appointments of high-level visitors; ensuring security, protocol and divisional involvement.
• Maintains formal and cordial relationships with Governors, Embassies, Representations and sister institutions, agencies, relating to direct contacts with the President
• Keeps open interaction with staff and ensures that there is a clear strategy for the President’s interaction with staff.
• Arranges corporate travel and meetings for the President by developing itineraries and agendas; scheduling air tickets; booking other transportation; arranging lodging and meeting accommodations.
• Improves quality results by studying, evaluating, and re-designing work flows and processes in the President’s front office.
• Completes the President projects and special assignments by establishing objectives;
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Explores any opportunities to add value to job accomplishments and increased efficiency in the President’s office.
• The Executive Assistant performs any other duties as assigned by the Chief of Staff, Advisors and Senior Special Assistant.

Selection Criteria
Including desirable skills, knowledge and experience

• At least a Master’s degree or its equivalent in Business Administration, Development Economics, or any other discipline that is relevant to the operations of the Bank; strong knowledge of socio-economic development issues and policies of African countries.
• Preferably a minimum of four (4) years of relevant professional experience.
• Excellent organizational, analytical, coordination and communication/ business writing skills.
• Ability to work accurately, methodically and to meet deadlines.
• Integrity and ability to work under pressure and to deliver timely quality services.
• Excellent Interpersonal Relationships and promote Process Improvement
• Ability to handle speedily and efficiently internal and external requests.
• Good professional experience and knowledge of one of the Bank’s operations;
• Ability to assess problems and develop realistic solutions quickly; proven ability to adopt a multidisciplinary approach to issues.
• Demonstrated mature sense of judgment.
• Excellent written and verbal communication skills in English and/or French.
• Competence in the use of Bank standard software (Word, Excel, Access and Power Point, SAP and/or other integrated document management system).