Administrative Positions at Skill Enhancement Centre (SENCE) Limited

Reference ID: 217
Job Type: Full time

Job Details

• Perform secretarial duties for the company and provide general office administration support services
• This is a secretarial position of an administrative nature, involving responsibility for general departmental management. Employees in this class perform a variety of complex secretarial/clerical, and administrative duties.
• Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.
• An employee in this class receives guidance from a supervisor and is expected to exercise considerable tact, discretion, and judgement. Performance is evaluated periodically.

Essential Job Functions

• Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; make photocopies, files, distributes mail, etc.
• Communicate in a positive and effective manner with staff, students, co - workers, parents and/or visitors
• Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintain customer confidence and protect operations by keeping information confidential.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
• Secure information by completing database backups.
• Provide historical reference by utilizing filing and retrieval system.
• Maintain technical knowledge by attending educational workshops; reading secretarial publications.
• Receive telephone calls, take messages and answer inquiries within assigned scope of responsibility.
• Prepare materials for workshops, conferences, meetings, duplicates/collates.
• Receive and makes call for the company on the company’s phones.
• Work with the Head-HR Admin on procurement of offices stationeries’
• Ensures that the CEO’s office is clean and in order.
• Performs other duties assigned.
  

Qualification/Requirement

• OND / HND / B.Sc graduate or equivalent and five years of clerical/secretarial experience, with a minimum of two years at the level of secretary or Relevant Degree in Secretarial Studies and three years of  clerical/secretarial experience, two years of which must have been at the level of Secretary.
• Maintain a high level of confidentiality
• Planning, organizing and analyzing
• Manage an office and coordinate daily activities and/or schedule
• Writing, reporting, presenting and communicating information
• Communicate clearly and concisely in both written and oral form
• Work harmoniously with individuals and groups of employees
• Work independently and organize complex clerical tasks and administrative tasks quickly and accurately
• Ability to be flexible and adaptable in a variety of situations
• Excellent copy editing and proofreading skills
• Accomplish work responsibilities with minimum supervision
• Remain calm under trying circumstances and work with frequent interruptions
• Maintain efficient office procedures and a system for keeping track of requested actions and reports
• Type from rough draft and keyboard at an efficient rate of speed
• Meet strict timelines and perform multiple tasks
• Skill and knowledge in the operation, use and care of office equipment
• Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
• Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
• Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.

Remuneration

• Attractive.

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Job Opening ID: 218

Roles and Responsibilities

Reporting to the Business Development Manager, the Project Coordinator will be responsible for coordinating Cassava Mechanization and Agro-Processing Project (CAMAP) project activities in Nigeria. Inherent in this will be to enhance the out-scaling of all CAMAP project activities (Osun, Ogun, Kwara, Kogi, Oyo and other states to be identified).
Key responsibilities will be to:

• Lead in the identification of farmers, service providers, fabricators, agro processors, and markets including maintaining a database of all farmers.
• Supervise the ploughing, planting, harvesting of the cassava, including the sourcing and delivery of inputs (stems, fertilizers and herbicides)
• Spearhead the project cost recovery strategy by ensuring that all farmers involved are paying back for the services provided by the project
• Assist in the identification of training needs and in organizing agribusiness training for project partners.
• Maintain project equipment register and conduct training of service providers in efficient service provision, as well as in the use and maintenance of farming equipment.
• Assist in the creation of market access and linkages
• Work with the communication and partnership unit to create project awareness, including the establishment of demonstration sites where necessary
• Assist in monitoring of technology implementation and adoption
• Implement and/or improve farm data collection instrument that optimize statistical efficiency and information quality.
• Interpret data, analyse results and prepare project reports.

Requirements

• A good Master's degree or equivalent in Economics, Agricultural Economics, Agribusiness or other related disciplines from a reputable institution.
• A minimum of five (5) years relevant experience at the national or international level in providing business and management development services.
• Hands-on experience in agricbusiness, market linkages and public relations
• Experience in working with cassava and handling farm machinery will be an advantage
• Fluency in written and spoken English. a working knowledge of French will be an advantage